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Itinerary overview

May 4th: Waterloo -> White River, 10.5 - 12 hours expected

May 5th: White River -> Southport, 12-13.5 hours expected (wtf)

May 6, 7, 8: Competition

May 9th: Southport -> White River, 12-13 hours May 10th: 10.5-12 hours

Table of Contents

Comp Travellers:

  • Sahil (Chef)

  • Brielle (Mech, Driver)

  • Matthew (Mech, Driver)

  • Aidan (Firmware, Driver)

  • Anthony (Firmware, Driver)

  • Ryan (CV)

  • Daniel (Electrical)

  • Jenny (Business)

Vehicles:

  • 1 Dodge Caravan, 1 Rav4.

  • Drivers:

    • Please setup ELD app.

    • DO NOT SPEED YOU ARE BEING TRACKED (maybe just use Cruise Control)

    • No more than 6 hours driving in 24 hours. (2+2)

    • Rotate drivers every 2 hours (recommended but not mandated) → See footnote 1

      • Try to fill gas tank whenever possible → who knows if the next 4 gas stations might be empty

  • Fuel: We are responsible for delivering the vehicles back with a full tank.

Expand
titleFootnotes (Vehicles):

1: See how their example does not rotate every 2 hours?

Hotels:

  • Hotels: Marathon there/back, Microtel @ comp.

  • 2 to a room, Brielle and Jenny in one room, men can be paired however. 4 rooms for the whole team.

  • Hotel Dates: May 4th night, May 8th night

  • Double check in conops and comp when we get accommodation

Food:

  • Snack run before comp - covered by team funds

  • Water, First Aid, Sunscreen - covered by team funds

  • Meals provided for by your own funds

Budgeting

  • Comp Fees are going to be paid via invoice, $2 260.

  • Things to budget:

    • Hotels - Contact and confirm

      • Paid by (insert name), will be reimbursed.

    • Gas - $2400 (upper bound)

      • [insert names here] will split gas cost along trip. Reimbursed after

    • Incidentals (Water, First Aid, Sunscreen, Snacks, Emergencies etc.) - $300

Individual Packing list

  • indoor shoes

  • Waterbottle

  • wet weather gear

    • Umbrella/boots

  • Power Banks / Chargers

  • Masks

Equipment + WARG Packing List

Teams please list your requirements here.

Food

Allergies

  • Avocado

  • Grass & Pollen

Food Stops (edit as you see fit)

  • May 4th: lunch in Sudbury (lots of Tim Hortons), dinner in Wawa (also Tim Hortons as well as other food places)

  • May 5th:

Full, Detailed, no chill all gas itinerary

Wednesday May 4th

https://goo.gl/maps/g7soXd937GA2nmwm9

Uwaterloo → Zero 100 Motor Inn(21 Peninsula Road, Marathon, Ontario) (807) 229-0100

0500

Non-Drive team arrives at UW

  • Start packing, see packing list.

  • Anni’s camping out overnight in E7 so will be here too

0530

Drivers arrive at UW

  • Please, everything should be ready to be put into the vehicles by now.

  • Last minute vehicle checks?

0545

Depart UWaterloo

  • Leave early to avoid as much rush hour as we can

+1h 45

~ 0800

Pass through Barrie, ON

Esso at 7 Anne St N, Barrie, ON L4N 1B7

  • Take exit 96A

Barrie OnRoute (probably more expensive but less downtime)

  • along highway, signs for OnRoute

? rng stop

Random Gas Station

Driverswap every 2 hours (side of the road is fine?).

  • gas at around 3 hour mark in sudbury.

  • Could be an early lunch as well.

+ 6h

T + 8h
~ 1400

Pass Sault St Marie

  • Not bad place to consider gas / lunch as well.

  • Would be a late lunch.

? rng stop

Gas

  • Swap drivers at 2 hour mark.

  • look for gas if necessary (maybe wawa)

    • better safe than sorry, stopped time does not count.

+ 4h

T + 12h
~1800

Arrive at Zero 100 Motor Inn

  • try to get there early to maximize working time before sleeping

  • Remember to top up gas at night (in case)

Thursday May 5th

https://goo.gl/maps/pz5vGnUPcwth53hd6

Marathon → Microtel Southport (5100 Crescent Road West, Southport, Manitoba)

0600

Depart Marathon

  • Leave early to arrive at microtel early.

  • Hotel should have breakfast? Not sure how early

+ 3h 15
T + 3h

~ 0900

Pass Thunder Bay

  • Gas

  • There’s a walmart if snacks//want to buy packed lunch/water

+ 3h 30
T + 7h

~ 1300

Pass Dryden Ontario

  • Gas ?

  • Lunch?

+3h 45

~ 1700

Pass through Winnipeg

  • ANYTHING YOU NEED / Dinner?

T + 12h

~ 1800 et

~ 1700 local time

Arrive at Microtel

  • could be later with many stops

  • Note that Waterloo is 1 hour ahead of Winnipeg/Southport.

Friday May 6th

Competition

Saturday May 7th

Competition

Sunday May 8th

Competition

Monday May 9th

Southport → ??

0600

Car 1 Depart Southport

  • part of my master plan to get everybody sleeping early so they can leave at 4am the next day

  • (Mostly so that we get to Hotel before 8pm so we have mandated 8 hours before driving again).

0800

Car 2 Depart Southport

  • This seems like a reasonable hour to leave?

Tuesday May 10th

?? → UWaterloo

0400

or earlier

Car 1 departs

  • Leaving early so Anni can get back to pre-arranged move things to Toronto

  • Anni, Daniel, who else?

0X00

Car 2 departs

  • Feel free to leave whenever you want