Brief
Scheduling is currently in the in progress as of 5/9/2023. If anyone cannot attend it will be okay as I am aware we are tired from competition. Each topic has been prescribed a maximum discussion time below which will be enforced via timer. This meeting is intended to run 30 minutes maximum.
Attendees
Meeting Requestor: Daniel Puratich
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Discuss plan to propose to leads regarding how we, warg directors, want to enforce subteams track their project management data for the term.
Meeting Minutes Info (5 minutes)
Just be sure we’re all okay with enforcing a naming scheme and meeting minutes going into this confluence space for all subteam meetings
all meetings should be written in respective folder.
naming scheme should be dd - MM - yyyy (eg: 10-may-2023)
Enforcing a google calendar usage policy
> 3 people needs gcal schedule.
Asking meeting leaders to enforce topic time limits ?
Asana/Confluence/Discord/GoogleCalendar Info (5 minutes)
How we track tasks, purchases/receipts, and documentation across WARG
Want to get all subteams on a consistent system (even if that system has room for improvement over time)
Media Storage (5 minutes)
This is pretty much figured out I just want to clarify for the future
Finalize scheduling for immediate meetings (5 minutes)
A meeting to sync with the leads regarding our plan for the term
A meeting to debrief competition overall
What is our direction for general meetings and project sync meetings ? (5 minutes)
Totally fair if the conclusion to this is “ask the leads at next leads meeting”
Unknown Topic (5 minutes)
I would like to accomplish this Asana Description if possible
Anthony Luo to clarify what exactly this is as this has not been communicated
Discussion
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Agree on gcal enforcement
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Agree on tasks in asana, info in confluence, discuss discord, gcal schedule
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Media storage is fine for now, asana task to fix in future
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2 hr for debrief part 1 2 hr for part 2. One before lunch, one after lunch. Sunday. Anni to schedule and create meeting minutes
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Tasks go into project asanas?
Meeting minutes in confluence. Research in confluence.
All tasks should be in respective subteam page & also live in A project page.
tasks must contain: subteam & project fields. that allows each subteam to organize their tasks as they see fit.
Large milestones listed as such under top level leads dashboard?
see AEAC 2023
Media Storage
OneDrive (sharepoint?)
1TB Data Limit (couple hundred rn)
Links r fine for sharing.
Scheduling
Leads meeting
competition debrief
10-12, 13-15
Gen meeting
monthly social, talk about things, make it fun!