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As the team is scaling we want all subteams to remain on the same page. This requires using standardizing our procedures around meetings.
Every formally scheduled meeting will require meeting minutes in Confluence
The naming convention in Meetings Overview should be followed
No need to retroactively enforce this scheme as going through previous meeting minutes will take forever. Let’s just try to stick with this going forwards!
A link to the meeting minutes should be included in the google calendar description
see this leads meeting as an example
this helps keep data accessible to members!
All meeting minutes will go into the centralized location
Electrical & Autonomy: Daniel Puratich can help you move your meeting minutes over though Confluence has a feature to move pages between spaces so it shouldn’t be a huge deal
Meeting minutes should contain a somewhat high level summary of what will be discussed in that meeting before the meeting so that attendees know what to expect from the meeting!
During the meeting, information should be added to the meeting minutes to document the discussion as it occurs
This is done so anyone who missed the meeting can get a summary of what was discussed!
Over time we want subteams (and leads meeting) to converge on a meeting minutes format though for now the variety is swag.
We would like subteam leads to experiment with using timers during the meeting and planning how long each section of the meeting will take explicitly in advance to ensure things stay on time.
This may help us keep meetings on time, or not, we’ll see
Directors are experimenting with this currently (this meeting as an example)
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