Other Resources
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Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).
Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.
Purpose
The reason this document exists is based on past faults.
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In future competitions, we aim to minimize these faults and provide a more justified, open method of selecting comp attendees!
Possibly Comp Travel Team Headcounts
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Formats
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Pros
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Cons
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Historical Formats
undocumented/forgotten
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2022/2023
10 attendees
Competition and travel fees fully covered
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WARG can fully cover travel costs
Smaller team means everyone can more easily have an important role
Easier to manage
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Less opportunity for new or non-critical members
Requires a stricter set of requirements to choose attendees
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Proposed following 2023 Competition:
~15 attendees
Competition and travel fees about 2/3 covered
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Gives opportunity to new members to learn
hard to transfer the ‘going to comp’ experience without.. going to comp
Gets people hooked on the team
Allows more capacity for:
Networking with other teams
Spectating teams
Talking to/ learning from sponsors and competition ppl
Media coverage and handling
Diverse skillset
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More difficult to organize and coordinate a large group
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Some people may not have a dedicated role
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Crowds the pit
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Attendance
Historical
Competition Year | Notes |
|---|---|
2021 | COVID-19, no travel. Everyone who was still in Waterloo was invited to participate. |
2022 | 8 attendees. |
2023 | 10 attendees. |
Proposals
Maintain count (10) | Increase count (around 15) | |
|---|---|---|
Cost | WARG can fully cover competition and travel costs | WARG can cover 2/3 of competition and travel costs
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Selection | Criteria is stricter | Criteria is looser as multiple members can cover each other |
Tasks | Everyone has an important role Overworked members | Cannot guarantee dedicated role (periods of doing nothing) Overcrowded workspace More diverse skillset Higher chances of catching mistakes |
Management | Easier to manage | Difficult to organize and coordinate large groups |
Learning | Opportunity for newer members to learn | |
Networking | Easier to network with:
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Media | Easier to document, edit, and post on social media | |
Decision Guide
Guidelines:
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