Other Resources
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Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).
Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.
Purpose
The reason this document exists is based on past faults.
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Competition Year | Notes |
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2021 | COVID-19, no travel. Everyone who was still in Waterloo was invited to participate. |
2022 | 8 attendees, leads with and senior members. |
2023 | 10 attendees, leads with and senior members. |
Proposals
Maintain count (10) | Increase count (around 15) | |
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Cost | WARG can fully cover competition and travel costs | WARG can cover 2/3 of competition and travel costs
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Selection | Criteria is stricter | Criteria is looser as multiple members can cover each other |
Tasks | Everyone has an important role Overworked members | Cannot guarantee dedicated role (periods of doing nothinglittle) Overcrowded workspace More diverse skillset Higher chances of catching mistakes |
Management | Easier to manage | Difficult to organize and coordinate large groups |
Learning | Opportunity for newer members to learn | |
Networking | Easier to network with:
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Media | All members must also do some social media tasks | Easier and faster to document, edit, and post on social media |
Decision Guide
Guidelines
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All attendees must have a hold at least 1 defined role
It’s permissible to be there to learn however that role must be defined so everyone is on the same page
Everyone’s role needs to be clearly defined, communicated, and agreed upon by all parties
Finalize headcount (numbers) attendee count early, then figure out actual names later on .
Vehicles needs to be clarified and booked ASAP
Who ends up going is largely based on commitment which can vary over the course of months
Finalize key positions roles early
These are people who have long-term buildup of knowledge that are considered either irreplaceable.
Key positions roles include
Pilot(s)
Holds Pilot role.
Holds advanced license
Holds months of experience in flying with WARG
Ground station operator(s)
Holds meaningful experience working with pilot on flightline
Holds irreplacable technical experience
Manager(s)
Holds director role.
Has experience managing the team under high stress environments
Obtaining to one of these key positions will be outlined in Skillset Levelling Rubric
Subteam lead nomination
each subteam lead can nominate/select one of their team members (including themselves) to attend as a specialist for that subteam
this person is expected to be deeply involved in their subteam leading up to competition
more details to be included
to be continued
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Self nomination form
Have leads of each subteam go through the self-nom form and select from this list
Will cumulate in a vote at some point if consensus cannot be reached
Decision factor | Description/example | Notes |
|---|---|---|
Technical expertise (general) | Technical expertise is valued at an engineering competition. May not be as highly valued as specific project expertise, however. | |
Project expertise (knowledge of the specific competition) | People who have worked on the drone and associated competition elements directly (airframe design/build assembly, electronic wiring, sensor integration, etc) | |
Future team membership/ leadership potential | Value for newer members attending may be very high if they have interest in staying on the team for a while or taking on leadership positions in the future. | |
Teamwork-oriented | May include communication, responsiveness to feedback, ability to collaborate and manage conflict. Has team’s best interest in mind. | |
Cross-team (diverse) involvement | Someone who can perform multiple different duties (as circumstances require). |
Competition
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Task/Skill
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Description
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Number of People
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SDC Driver
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Person can drive an SDC vehicle
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SDC Trailer Driver
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Person can drive an SDC vehicle with a trailer
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Pilot
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Highest team Pilot certification
Advanced RPAS pilot
Capable and experienced piloting the competition drone
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Ground Station Operator
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Highest team GS operator certification
Experience operating the GS for the competition drone
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Manager
roles and tasks
Key role:
An attendee with this role does not hold any other roles during competition days
An attendee with this role does not hold any other key roles
Role | Description of tasks | Prerequisites | Count |
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Pilot (key role) |
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Ground station operator (key role) |
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Manager (key role) |
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Adequate team role and respect to make ensure cohesion and resolve conflict
Flightline Assembly
Driver |
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Driver with trailer |
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Logistics |
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Flightline assembly |
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Pit |
Understands how to organize the team’s pit for a good workflow
Frame Repair
organization |
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Frame assembly |
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Cabin Repair
Understands the drone’s non-structural components (cabin) and how to repair them
Harnessing
Able to execute repairs to the drone’s power systems (Soldering, power connectors, etc.)
Control Systems
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Cabin and device mounting |
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Harnessing |
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Control System |
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Tracking Antenna Mechanical |
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Tracking Antenna Controls |
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CV Air-side
Able to configure and troubleshoot CV air-side systems (Jetson, cameras)
CV Ground-side
Able to maintain and use any ground-side CV tools or scripts
Logistics
Check in to hotels and manage payments
Communicate travel and lodging plans with the travel team
Food?
Presentation
Present at the competition
Fine-tune presentation at competition
Should have been involved with the development of the presentation, and have practiced presenting it throughout the term
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Autonomy airside system |
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Autonomy groundside system |
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Presenter |
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Presenter French |
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Report Writing |
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