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Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).

Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.

Purpose

The reason this document exists is based on past faults.

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Maintain count (10)

Increase count (around 15)

Cost

WARG can fully cover competition and travel costs

WARG can cover 2/3 of competition and travel costs

  • Each attendee pays $100-$200

Selection

Criteria is stricter

Criteria is looser as multiple members can cover each other

Tasks

Everyone has an important role

Overworked members

Cannot guarantee dedicated role (periods of doing little)

Overcrowded workspace

More diverse skillset

Higher chances of catching mistakes

Management

Easier to manage

Difficult to organize and coordinate large groups

Additional travel flexibility (e.g. going different places)

Learning

Opportunity for newer members to learn

Networking

Easier to network with:

  • Other teams (e.g. technical discussion, spectating)

  • Sponsors and competition organizers

Media

All members must also do some social media tasks

Easier and faster to document, edit, and post on social media

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Conall Kingshott R D Megan Spee to work on selection criteria post EOT S23 Leads

Criteria

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Self nomination form

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Have leads of each subteam go through the self-nom form and select from this list

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Description

Notes

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Decision factor

Description/example

Notes

Technical expertise (general)

Technical expertise is valued at an engineering competition. May not be as highly valued as specific project expertise, however.

Project expertise (knowledge of the specific competition)

People who have worked on the drone and associated competition elements directly (airframe design/build assembly, electronic wiring, sensor integration, etc)

Future team membership/ leadership potential

Value for newer members attending may be very high if they have interest in staying on the team for a while or taking on leadership positions in the future.

Teamwork-oriented

May include communication, responsiveness to feedback, ability to collaborate and manage conflict. Has team’s best interest in mind.

Cross-team (diverse) involvement

Someone who can perform multiple different duties (as circumstances require).

Selection process

TODO: Remove when integrated with sections

  • Self nomination form

  • Have leads of each subteam go through the self-nom form and select from this list

  • Will cumulate in a vote at some point if consensus cannot be reached

Interest

This stage determines which members are interested in attending competition.

All members have the opportunity to apply if they are interested and available to attend competition through a self nomination form.

Self nomination form:

  • Makes clear that the member must be available to:

    • Work in the bay TODO: from 1 week before departure to departure

    • Travel to the competition venue

    • Work on competition tasks at competition

    • Attend the competition banquet

    • TODO: Return? Detours to airports?

  • Identification (e.g. name, Discord username, subteam)

  • Reason why they are a good candidate (e.g. project expertise, cross subteam skills)

Shortlist

This stage determines which members have the required skills to attend competition.

Each subteam lead goes through the list of their subteam members and selects members they believe to have the required skills.

  • No more than TODO(make somewhat generous it’s just a shortlist) members per subteam

Roles

This stage determines the role(s) of each member.

The subteam leads and directors meet to assign members to role(s) and finalizes attendance.

  • The meeting is announced at least 1 week in advance

  • The meeting is held publically, although all remaining members may be muted by default

    • Subteam leads and directors may unmute members at their discretion

TODO Vote?

Competition roles and tasks

All attendees must be comfortable working in a high stress environment:

  • Limited resources

  • Fast paced with tight deadlines

  • Unfamiliar location

Key role:

  • An attendee with this role does not hold any other roles during competition days

  • An attendee with this role does not hold any other key roles

Role

Description of tasks

Prerequisites

Count

Pilot (key role)

  • Fly the drone at competition

    • Control and handling

    • System state and behaviour

  • Communicate with others about flight requirements and drone status

  • Advanced RPAS licence

  • WARG pilot level: Highest (TODO Define)

  • Experience manually piloting the competition drone

  • Experience with the drone characteristics (manual and autonomous)

  • Experience piloting the competition drone along a ground station and ground station operator

Ground station operator (key role)

  • Operate the ground station program(s)

  • Plan and execute flight paths

  • Communicate critical flight information to pilot

  • Interface between pilot and rest of flightline crew during flight

  • Log and analyze flight data

  • WARG ground station level: Highest (TODO Define)

  • Experience operating the ground station program(s)

  • Experience operating with a pilot

Manager (key role)

  • Ensure attendees are clear on tasks

  • Maintain team cohesion

  • Clearly communicate plans and updates

  • Organize meetings as necessary

  • Subteam lead or director role

  • Ability to organize a large group of people

  • Strong communication skills

  • Strong interpersonal management and conflict resolution skills

Driver

  • Drive to and from competition below WARG’s absolute maximum speed limit

  • Park, unload, and load vehicle

  • Familiarize route to destination

  • Class G driver’s licence or equivalent

  • Registered SDC driver

  • Experience driving an SDC vehicle

Driver with trailer

  • Drive to and from competition below WARG’s absolute maximum speed limit

  • Park, unload, and load vehicle and trailer

  • Hitch, unhitch, and move trailer

  • Familiarize route to destination

  • Class G driver’s licence or equivalent

  • Registered SDC driver

  • Experience driving an SDC vehicle

  • Completed trailer training with Graeme

Navigator

  • Occupy front passenger seat

    • No sleeping in this seat

  • Direct driver along route

  • Check in regularly and relay information between vehicles

  • Climate and music control

  • Experience driving

  • Strong communication skills

  • Good taste in music

Logistics

  • Manage and record team finances for competition

  • Check into and out of hotels

  • Communicate travel and lodging to team

  • Coordinate rest stops and meals

  • Communicate with competition organizers

  • Strong planning skills

  • Strong communication skills

  • Attention to detail

Flightline assembly

  • Assemble the landing gear, props, cabin for any preflight assembly that is necessary

  • Experience working with physical competition drone at flight tests

  • Ability to identify and solve mechanical issues

  • Strong attention to detail

Pit organization

  • Organize equipment and tables for good workflow

  • Experience using WARG bay and tools

  • Experience Familiar with mechanical and electrical subteam workflows

  • Familiar with Autonomy hardware

Frame assembly

  • Assemble and repair the structural components of the drone

    • X-frame, landing gear

  • Experience with assembling and repairing the competition drone’s structural components

Cabin and device mounting

  • Assemble and repair the nonstructural components of the drone

    • Cabin, electronic device mounts

  • Experience with assembling and repairing the competition drone’s nonstructural components

  • Knowledge of nonmechanical subsystems

  • Strong integration skills

Harnessing

  • Assemble, test, and repair the drone’s power and wiring systems

  • Charge and store batteries as appropriate

  • Experience with the competition drone’s physical wiring layout

  • Experience with assembling and testing the drone’s power and wiring systems

  • Experience with soldering

  • Experience with oscilloscopes

  • Experience with motors and ESCs

  • Strong integration skills

Flight Control System

  • Ensure drone sensors, communication, and control systems are working correctly

    • Pixhawk, GPS, camera, antenna, etc.

  • Analyze logs

  • Troubleshoot and solve issues

  • Calibrate sensors and tune control system

  • Experience working on and troubleshooting flight control system

    • Pixhawk,

    GPSs

    • GPS, cameras, antenna, etc.

    TODOTODO: Others?

  • Experience analyzing logs

  • Ability to identify and solve control system issues

  • Familiar with calibration

Tracking Antenna Mechanical

  • Ensure tracking antenna’s mechanical systems are working correctly

  • Troubleshoot and make repairs if required

  • Experience with tracking antenna at flight tests

  • TODO: Others?

Tracking Antenna Controls

  • Ensure nonmechanical systems are working correctly

    • Electrical

    • Software

  • Troubleshoot and make repairs if required

  • Experience with tracking antenna at flight tests

  • TODO: Others?

Autonomy airside system

  • Setup and run airside system software

  • Setup and configure airside system hardware

  • Debug and troubleshoot airside system

  • Log and analyze flight data

  • Knowledge of the airside system architecture

  • Knowledge of airside system design decisions

  • Experience with the airside system software and expected behaviour

  • Experience with the airside system hardware

    • Jetson, $200 CV camera, power, communication

  • Experience with command line in Windows and Linux operating environment

  • Strong debugging skills at flight tests

Autonomy groundside system

  • Setup and run groundside system

  • Debug and troubleshoot groundside system

  • Log and analyze flight data

  • Knowledge of the groundside system architecture

  • Knowledge of groundside system design decisions

  • Experience with the groundside system and expected behaviour

  • Experience with the groundside system hardware

    • Computer, sunshade, antenna

  • Experience with command line in Windows

  • Strong debugging skills at flight tests

Presenter

  • Practice and finetune presentation at competition with other presenters

    • Practiced before competition as well

  • Present at the competition

  • Involved with the development of the presentation

  • Strong oral communication skills

  • Presentation visual design skills

Presenter French

  • Practice and finetune presentation at competition with other presenters

    • Practiced before competition as well

  • Present at the competition in French

  • Orally fluent in technical French

  • Involved with the development of the presentation

    • French slide

  • Strong oral communication skills

  • Presentation visual design skills

Report Writing

  • Ready and able to write the post task report

  • Understand competition objectives and WARG outcomes

  • Understand drone systems

  • Analyze causes of possible failure

  • Communicate information to a general audience

  • Strong technical writing skills

  • Strong English writing skills

  • Involved in flight test post mortems

  • Ability to recommend changes by analyzing what happened previously

    • Reflection

  • Attention to detail

Media

  • Photos, Videos, edits, posts

  • Familiarity with the team and subsystems

  • Integrates well into the team

  • Knowledge on how to operate given equipment

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