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Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).

Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.

Purpose

The reason this document exists is based on past faults.

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• All attendees must hold at least 1 defined role

  • It’s permissible to be there to learn however that role must be defined so everyone is on the same page

  • Everyone’s role needs to be clearly defined, communicated, and agreed upon by all parties

• Finalize attendee count early, then figure out actual names later on

  • Vehicles needs to be clarified and booked ASAP

  • Who ends up going is largely based on commitment which can vary over the course of months

• Finalize key roles early

  • These are people who have long-term buildup of knowledge that are considered irreplaceable

  • Key roles include

    • Pilot(s)

      • Holds Pilot role.

      • Holds advanced license

      • Holds months of experience in flying with WARG

    • Ground station operator(s)

      • Holds meaningful experience working with pilot on flightline

      • Holds irreplacable technical experience

    • Manager(s)

      • Preferably Holds director role.

        • This is not a hard requirement, but it is recommended.

        • The idea behind this is that directors should have the most experience with managing this group of people. If directors are not involved this may not be the case in which case a non-director may take the manager role.

      • Has experience managing the team under high stress environments

  • Obtaining to one of these key positions will be outlined in Skillset Levelling Rubric

• Subteam lead nomination

  • each subteam lead can nominate/select one of their team members (including themselves) to attend as a specialist for that subteam

  • this person is expected to be deeply involved in their subteam leading up to competition

  • more details to be included

• to be continued

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