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The reason this document exists is because we do not want to repeat previous mistakes which specifically occurred in Competition Roster Selection AEAC S23 . This document outlines the selection guidelines and possibly roles while the subpages are specific to each competition we participate in.

Historical Attendance Data

Competition Date

Notes

2021

COVID-19, no travel. Everyone who was still in Waterloo was invited to participate.

2022 Early Summer

8 attendees, leads and senior members. No documentation of this era but things went well.

2023 Early Summer

10 attendees, leads and senior members. Competition Roster Selection AEAC S23

Decision Guide

Guidelines

  • All attendees must hold at least 1 defined role

    • It’s permissible to be there to learn however that role must be defined so everyone is on the same page

    • Everyone’s role needs to be clearly defined, communicated, and agreed upon by all parties

  • Finalize attendee count early, then figure out actual names later on

    • Vehicles needs to be clarified and booked ASAP

    • Who ends up going is largely based on commitment which can vary over the course of months

  • Finalize key roles early

    • These are people who have long-term buildup of knowledge that are considered irreplaceable

    • Key roles include

      • Pilot(s)

        • Holds Pilot role.

        • Holds advanced license

        • Holds months of experience in flying with WARG

      • Ground station operator(s)

        • Holds meaningful experience working with pilot on flight line

        • Holds irreplaceable technical experience

      • Manager(s)

        • Preferably Holds director role.

          • This is not a hard requirement, but it is recommended.

          • The idea behind this is that directors should have the most experience with managing this group of people. If directors are not involved this may not be the case in which case a non-director may take the manager role.

        • Has experience managing the team under high stress environments

    • Obtaining to one of these key positions will be outlined in Skillset Levelling Rubric

  • Subteam lead nomination

    • each subteam lead can nominate/select one of their team members (including themselves) to attend as a specialist for that subteam

    • this person is expected to be deeply involved in their subteam leading up to competition

    • more details to be included

  • to be continued

...

Conall Kingshott R D Megan Spee to work on selection criteria post EOT S23 Leads

Criterion

Description

Notes

Technical expertise (general)

Technical expertise is valued at an engineering competition. May not be as highly valued as specific project expertise, however.

Example: Soldering skills.

Project expertise (specific to competition)

People who have worked on the drone and associated competition systems directly.

Example: Airframe design, assembly, and wiring.

Cross subteam involvement (diversity and flexibility)

Someone who can perform multiple different duties (as circumstances require). Familiar with multiple (possibly unrelated) competition systems. Integration skills.

Teamwork

Communication, time management, responsiveness to feedback, ability to collaborate, and conflict management. Has the team’s best interest in mind.

Future team membership/ leadership potential

Value for newer members attending may be very high if they have interest in staying on the team for a while or taking on leadership positions in the future.

Investment

Strong desire to see competition drone working and demonstrates effort to make it happen. Desire to attend competition.

Selection process

TODO: Remove when integrated with sections

...

  • All attendees must be comfortable working in a high stress environment including:

    • Limited resources

    • Fast paced with tight deadlines

    • Unfamiliar location

  • Key role:

    • An attendee with this role does not hold any other roles during competition

      • The purpose of this requirement is to ensure this person is dedicated for their primary role. They may assist with other roles, but should not be relied upon for any other role.

  • General role:

    • A single attendee may hold this role and other general roles

Role

Description of tasks

Prerequisites

Type

Pilot

  • Fly the drone at competition

    • Control and handling

    • System state and behaviour

  • Communicate with others about flight requirements and drone status

  • Advanced RPAS licence

  • WARG pilot level: Highest (TODO Define)

  • Experience manually piloting competition drone

  • Experience with the drone characteristics (manual and autonomous)

  • Experience piloting the competition drone along a ground station and ground station operator

Key

Ground station operator

  • Operate the ground station program(s)

  • Plan and execute flight paths

  • Communicate critical information to pilot

  • Interface between pilot and rest of flightline crew during flight

  • Log and analyze flight data

  • WARG ground station level: Highest (TODO Define)

  • Experience operating the ground station program(s)

  • Experience operating with a pilot

Key

Manager

  • Ensure attendees are clear on tasks

  • Maintain team cohesion

  • Clearly communicate plans and updates

  • Organize meetings as necessary

  • Subteam lead or director role

  • Ability to organize a large group of people

  • Strong communication skills

  • Strong interpersonal management and conflict resolution skills

Key

Driver

  • Drive to and from competition below WARG’s absolute maximum speed limit

  • Park, unload, and load vehicle

  • Familiarize route to destination

  • Class G driver’s licence or equivalent

  • Registered SDC driver

  • Experience driving an SDC vehicle

General

Driver with trailer

  • Drive to and from competition below WARG’s absolute maximum speed limit

  • Park, unload, and load vehicle and trailer

  • Hitch, unhitch, and move trailer

  • Familiarize route to destination

  • Class G driver’s licence or equivalent

  • Registered SDC driver

  • Experience driving an SDC vehicle

  • Completed trailer training with Graeme

General

Navigator

  • Occupy front passenger seat

    • No sleeping in this seat

  • Direct driver along route

  • Check in regularly and relay information between vehicles

  • Climate and music control

  • Experience driving

  • Strong communication skills

  • Good taste in music

General

Logistics

  • Manage and record team finances for competition

  • Check into and out of hotels

  • Communicate travel and lodging to team

  • Coordinate rest stops and meals

  • Communicate with competition organizers

  • Strong planning skills

  • Strong communication skills

  • Attention to detail

General

Flightline assembly

  • Assemble the landing gear, props, cabin for any preflight assembly that is necessary

  • Experience working with physical competition drone at flight tests

  • Ability to identify and solve mechanical issues

  • Strong attention to detail

General

Pit organization

  • Organize equipment and tables for good workflow

  • Experience using WARG bay and tools

  • Familiar with mechanical and electrical subteam workflows

  • Familiar with Autonomy hardware

General

Frame assembly

  • Assemble and repair the structural components of the drone

    • X-frame, landing gear

  • Experience with assembling and repairing the competition drone’s structural components

General

Cabin and device mounting

  • Assemble and repair the nonstructural components of the drone

    • Cabin, electronic device mounts

  • Experience with assembling and repairing the competition drone’s nonstructural components

  • Knowledge of nonmechanical subsystems

  • Strong integration skills

General

Harnessing

  • Assemble, test, and repair the drone’s power and wiring systems

  • Charge and store batteries as appropriate

  • Experience with the competition drone’s physical wiring layout

  • Experience with assembling and testing the drone’s power and wiring systems

  • Experience with soldering

  • Experience with oscilloscopes

  • Experience with motors and ESCs

  • Strong integration skills

General

Flight Control System

  • Ensure drone sensors, communication, and control systems are working correctly

    • Pixhawk, GPS, camera, antenna, etc.

  • Analyze logs

  • Troubleshoot and solve issues

  • Calibrate sensors and tune control system

  • Experience working on and troubleshooting flight control system

    • Pixhawk, GPS, cameras, antenna, etc.

  • Experience analyzing logs

  • Ability to identify and solve control system issues

  • Familiar with calibration

General

Tracking Antenna Mechanical

  • Ensure tracking antenna’s mechanical systems are working correctly

  • Troubleshoot and make repairs if required

  • Experience with tracking antenna at flight tests

  • TODO: Others?

General

Tracking Antenna Controls

  • Ensure nonmechanical systems are working correctly

    • Electrical

    • Software

  • Troubleshoot and make repairs if required

  • Experience with tracking antenna at flight tests

  • TODO: Others?

General

Autonomy airside system

  • Setup and run airside system software

  • Setup and configure airside system hardware

  • Debug and troubleshoot airside system

  • Log and analyze flight data

  • Knowledge of the airside system architecture

  • Knowledge of airside system design decisions

  • Experience with the airside system software and expected behaviour

  • Experience with the airside system hardware

    • Jetson, $200 CV camera, power, communication

  • Experience with command line in Windows and Linux operating environment

  • Strong debugging skills at flight tests

General

Autonomy groundside system

  • Setup and run groundside system

  • Debug and troubleshoot groundside system

  • Log and analyze flight data

  • Knowledge of the groundside system architecture

  • Knowledge of groundside system design decisions

  • Experience with the groundside system and expected behaviour

  • Experience with the groundside system hardware

    • Computer, sunshade, antenna

  • Experience with command line in Windows

  • Strong debugging skills at flight tests

General

Presenter

  • Practice and finetune presentation at competition with other presenters

    • Practiced before competition as well

  • Present at the competition

  • Involved with the development of the presentation

  • Strong oral communication skills

  • Presentation visual design skills

General

Presenter French

  • Practice and finetune presentation at competition with other presenters

    • Practiced before competition as well

  • Present at the competition in French

  • Orally fluent in technical French

  • Involved with the development of the presentation

    • French slide

  • Strong oral communication skills

  • Presentation visual design skills

General

Report Writing

  • Ready and able to write the post task report

  • Understand competition objectives and WARG outcomes

  • Understand drone systems

  • Analyze causes of possible failure

  • Communicate information to a general audience

  • Strong technical writing skills

  • Strong English writing skills

  • Involved in flight test post mortems

  • Ability to recommend changes by analyzing what happened previously

    • Reflection

  • Attention to detail

General

Media

  • Take photos and videos of WARG progress

  • Filter through albums and edit photos and videos taken

  • Post photos and video on WARG social media and Discord

  • Ensure WARG sponsor logos are in frame and mentioned

  • Familiarity with the team and subsystems

  • Integrates well into the team

  • Experience with using cameras for photography and/or cinematography

  • Experience with photo and video editing

  • Experience with WARG social media

  • Good storyweaving skills

General

SELF NOM FORM

https://docs.google.com/forms/d/1zHzYWMY1_I1I36wxigwXNpZyZluXX7eEwX_4u4NARJg/edit

Please read & review and make comments as you see fit