👋 Hello there
Welcome to Operations. We're glad you're here!
Here at WARG, our operations team manages a diverse workforce in our organization to ensure efficient day-to-day operations. As a designated design team, the operations division plays a crucial role in ensuring that the technical teams have sufficient resources to meet their project deliverables.
🧭 Team breakdowns
Here is a general rundown of the Operation’s team structure and their respective responsibilities. Note that due to the size and relative age of this team, various subdivisions will be required to work closely together to fulfill project needs.
Administration
Logistics: responsible for ensuring the movement of goods and services is performed effectively and reaches the designated party on time.
Coordinate and track the purchase and deliverance of items the team requires
Travel planning for our annual competition
Communications: create, implement and oversee communications programs, be it internal or external, to facilitate the transfer of information between designated parties.
Internal: manage internal platforms such as Asana, Confluence and Discord
External: monitor all email addresses to maintain relationships with sponsors, mentors, etc.
Documentation: organization of our archiving system and project tracking
Label, sort and categorize documents for ease of use
Outline a long-term storage strategy
Finance
Monitor spending and budgets through our financial legers and sponsors.
Ensure that our internal purchase protocol remains updated and follow up on reimbursement
Advise on how to reduce costs and increase performance
Sponsorships
Develop proposals and email campaigns to solicit sponsorships from various organizations
Prepare applications within required deadlines for internal funding sources such as the Waterloo Engineering Endowment Foundation (WEEF) and Mathematics Endowment Fund (MEF)
Identify potential opportunities for collaboration and ensure the efficacy of existing sponsorships.
Sustain ties with sponsors, ensure sponsorship agreements are met such as creating a certain amount of content for the sponsor, and maintaining a positive relationship
Digital Media
Maintenance of our digital presence on various online platforms such as Instagram, LinkedIn and YouTube
Create written and visual content to grow our social media presence and engagement
Develop creative and engaging visual elements in accordance with our brand style guide
Manage and update our team website with new sponsors, projects and leadership changes
Recruitment
Plan outreach and recruitment events such as open houses, club fairs and info sessions for new members
Display posters in university buildings to generate student interest in the team
Strategize on when and where recruitment should be promoted
Events
Plan internal events such as team workshops, sponsorship, and other onsite events.
Coordinate team-building social events such as paintball, campfires, baking night, etc.
Merch
Design unique merchandise to represent the team onsite and at competitions
Assess interest in various merchandise items such as shirts, hoodies, jackets, hats, patches, etc.
Coordinate the purchase and tracking of new merchandise orders
🌱 Your first week
Interested in joining us? Please follow this checklist to ensure your success as a valued member of our team:
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