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Hi [co-op student name], We’re so excited to have you joining us [next week/in 2 weeks/whenever]! Here’s all the information you need to get started: If you haven’t already, please complete the pre 1st day tasks in your startup guide, found here: [link] Please plan to arrive at the [location] at [time] on [date]. You can get to [location] by [instructions]. Here’s the schedule for your 1st day:
[closing], [your name] [signature block] |
Old stuff
todo remove? organize
Step 1: Determine requirements for the co-op
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If an individual helping assist in the co-op search feels as though they have a conflict of interest, they should inform the individuals assisting the co-op search and team lead.
Ex: Involved together in another organization, friends outside of school, etc.
Good rule of thumb is: “Do I have their contact on something outside of LinkedIn”?
Involved parties should not be scheduled the same interview to maintain objectiveness.
Involved member may provide a balanced evaluation, but should not contribute in ranking the individual
Undisclosed conflict of interest
Involved member will be removed from the co-op search effort
Candidate will be dealt with on a case by case basis
Step 5: Onboarding Phase
DO NOT IGNORE THIS PHASE UNDER ANY CIRCUMSTANCES IF YOU HAVE HIRED A CO-OP
Send the startup guide a few days before starting to prime them for their expected tasks and get a line of communication going.
You need to submit the co-op information form within 2 weeks of hiring the co-op.
Note that the form has various requirements that need to be completed, including safety training.
Note that the form requires Safety Coordinator & Team Lead to complete Supervisor Safety Awareness Training (SO1100). The training is now renamed Supervisor Orientation Online (SO1100)
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