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- An invoice/receipt of the original purchase, for every purchase you've made
- A credit card statement (if applicable), or a bank statement (for debit, screenshot works) listing the purchase item items in your transaction. This statement needs to have your full name and your address visible. The rest can be blacked out, including other purchases, the total balance, etc.. Gimp is a good program that you can use to black out pdf files.
- A purchase authorization form signed by the team lead, listing all the items you will be reimbursing.
- A filled out expense claim form. This form is for the finance department, again listing all the items you've bought. The address in this form is the address that the cheque will be send to. Make sure you use the excel file, as it will auto-generate a claim number based on your student id.
| View file |
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| name | purchase_authorization.pdf |
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| height | 250 |
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| View file |
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| name | expense_claim_form_2017.xlsx |
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| height | 250 |
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Filing the Reimbursement
Once everything is filled out and signed by both you and the team lead, you can submit the forms to the SDC Administrative Assistant, Paula Petrie. Her office and contact information is listed below:
- Office: Engineering 5, room 2000
- Phone: 519-888-4567 x31484
- Email: ppetrie@uwaterloo.ca