WARG Attendance

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Our Topics/Questions

Safety Captain Requirements

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• Victoria Gee

• Ryan Scomazzon

Their Agenda

Carolyn MacGregor – information gathering from student teams

• before strategic planning: how many students are involved in design teams

• keeping pace with growth in design teams

• budget cuts, deficits; Dean’s money pot is unlikely to grow

• where growth support is needed for teams

• Hannah started doing interviews, Atisa picking up; reaching out to do more interviews

• identifying gaps and how to resolve them

• work in progress

Brian Shuh and Rachel Fleming – EMS updates

• materials need funding source

  • more financial information

• busiest term

• manufacturing season needs a plan and scope for this term

• E3 waterjet

  • everything goes through orders

  • not same-day, likely about a week turnaround

Derek Rayside – co-op student hiring initiatives for Winter 2025 term

• placement rates were awful

• trying to find opportunities for 300+ eng students

• hiring initiatives for students

  • any creative way to get students co-op experience

  • potentially flex co-op for a lower amount of weeks

• any co-op hiring restrictions have been waived

• open to any way to get more co-op students

• don’t take the work lightly but if possible, take the opportunity

• just for this term for now

• Can share a coop with another team

• supervisor doesn’t have to be onsite, just available a bit to answer questions

Graeme – facilities updates, including update on electrical safety requirements

• some soldering bought that wasn’t CSA approved

• Amazon purchases will be looked at much more carefully

• if it’s too cheap to be true, it probably is

• limit Amazon orders to reputable brands

  • if reputable they say we can just buy elsewhere anyways

  • limiting approval on amazon orders for things that need csa approval

• resellers are making scams

• dead vehicle batteries: CAA page added

• All vehicles have CAA coverage, use it if in trouble outside of working hours

• HV room is not set up right, missing some safety

  • put something in place where new users are paired with approved trainers/experts

  • “experts” are student team members that use the equipment a lot and pass the torch

  • similar to the RPC trained co-ops

  • in the process of being set up for next term; contact Graeme to use equipment

• Safety Captains

  • not team leads

  • some experience with the team, understand the majority of the systems

  • serious role; basic things keep getting overlooked

  • deliverables should be in by midterm

• unsure about the pick and place machine; sell or use

• Booking out spaces in the sdc common area for teams without bays

  • tape marked on the ground for an area that can be booked

  • Asked teams for thoughts on if this would be good

  • important for capstone projects, other people besides teams

  • no blanket booking?

  • don’t book that space if you have a work bay

    • for teams that only have a closet or locker

    • could still book if doing a quick test that needs space or packing for comp

  • still retain flexibility

    • talk to the team that booked it about the space

    • maybe a screen or system to display booking because not many people have access to booking

      • unofficial whiteboard

Saving and displaying projects in the SDC – continued discussion from Fall term

• requests for saving/displaying projects

• a lot of teams and not a lot of space

• maybe a photo gallery on 7th floor

• hanging from ceiling displays?

• hard to decide what gets to be displayed

• can the team be captured in a single photograph

  • what photo can capture our team?

• cycling photo gallery on screens

SDC Forms, including travel form – new location on SDC website

• travel form is on the sdc website

• https://uwaterloo.ca/sedra-student-design-centre/forms-and-team-information

• within two weeks before leaving

• Same form, different location

Miscellaneous

Adding spaces to room booking system – E5-2006, E5-2001

• maybe not booking because some teams use it for work

• happy as it is

Vinyl banners for workbays, work spaces

• offer professional banners made for workbays and spaces

• visually good looking

• they were supposed to be named spaces with donors

• will get explored, ask dean for funding

WARG Questions

• Timeline for safety deliverables in recent email?

  • Have then done by midterm safety inspection

• Pick n place? Interest? Can we sell for WEEF money?

  • Potentially - money would go to SDC not weef and can be redistributed

  • Will talk to WEEF about

  • Probably can’t get much for it

  • Reach out to Graeme if you wanna use it

• SDC tools sign out sheet?

  • Not too many shared tools exist but yeah they can look into makin a better way to inform us an track which tools are available.

• Plans to bring back machine shop waterjet?

  • E3 waterjet works

  • They want everyone to send requests there

  • Staffing issues still

  • They are willing to let us use the SDC waterjet for last minute things but want us to send things to E3 if we can.

  • They were gonna start making teams pay for waterjet anyways so sending it to E3 isnt worse from a cost perspective.