Action items

• Be at Waterloo @ 5:30am on May 3rd

Todo:

• Make sure you are UHIP Fees arranged

• Bring your healthcard if you can, may need to be shown if you require medical assistance

• Check individual packing list (below)

Comp Travellers:

• Sahil (Chef)

• Brielle (Mech, Driver)

• Matthew (Mech, Driver)

• Aidan (Firmware, Driver)

• Anthony (Firmware, Driver)

• Ryan (CV)

• Daniel (Electrical)

• Jenny (Business)

Vehicles:

• 1 Dodge Caravan, 1 Rav4.

• Drivers:

  • Please pick up vehicles on May 3rd before ESMS closes, head to ESMS, ask for help, and say you need the keys to the Rav4 and Caravan. Give my name if asked who booked.

  • Please setup ELD app.

  • DO NOT SPEED YOU ARE BEING TRACKED (maybe just use Cruise Control)

  • No more than 6 hours driving in 24 hours. (2+2)

  • Rotate drivers every 2 hours (recommended but not mandated) → See footnote 1

    • Try to fill gas tank whenever possible → who knows if the next 4 gas stations might be empty

• Fuel: We are responsible for delivering the vehicles back with a full tank.

  • We will allocate up to $300 to each of the following people to pay for gas: Brielle Chenier Aidan Bowers (Deactivated) R D Matthew Visser Jennifer Luo Daniel Puratich (Unlicensed) . Please keep receipts for reimbursement.

Expand
title Footnotes (Vehicles):
1: See how their example does not rotate every 2 hours?

Hotels:

• Hotels: Marathon there/back, Microtel @ comp.

• 2 4 to a room, Brielle and Jenny in one room, men can be paired however. 4 rooms for the whole team. 2 rooms w 2 queen beds each

• Hotel Dates: May 4th night, May 8th night

• Double check in conops and comp when we get accommodation

• Sahil Kale and Brielle Chenier will pay for 1 room each on each night, at $122/night for 2 nights for 2 rooms.

• When checking in, use Shrinjay Mukherjee for the reservation

Food:

• Snack run before comp - covered by team funds

• Water, First Aid, Sunscreen - covered by team funds

• Meals provided for by your own funds

Budgeting

• Comp Fees are going to be paid via invoice, $2 260.

• Things to budget:

  • Hotels - Contact and confirm

    • Paid by (insert name), will be reimbursed.

  • Gas - $2400 (upper bound)

    • [insert names here] will split gas cost along trip. Reimbursed after

  • Incidentals (Water, First Aid, Sunscreen, Snacks, Emergencies etc.) - $300

Individual Packing list

Individual Packing list

• indoor shoes ❗ (they won’t let you inside without)

  • can be slippers ig? ← You can also buy these along the way at any stop if you forget.

• Waterbottle

• wet weather gear

  • Umbrella/boots // wet shoes 😞

• Sunscreen / Long sleeves / Hats (even if it’s raining?)

• Power Banks / Chargers

• Masks (Anni can bring a box of x amount?)

• Be wary of hotel combs?!?!??!?!?!? && Hotel thin walls?!

• Toiletries

Equipment + WARG Packing List

Teams please list add your requirements here. Packing happens late May 3rd or Early May 4th

• Batteries (Safe bag/box?)

• Battery charger

• Laptop, charger (firmware)

• Both controllers

• Pixhawk + Cables

• Dragonlink (as backup?)

• Aircraft → How pack?

• Spare Analog Video system? → lightbridge 2

• Monitor idk

• ?? box (which box?) (joe’s? zhou’s? joel’s?)

Food

Allergies

• Avocado

• Grass & Pollen

Water

• what do?

• Is there potable water at comp?

  • or do we need many big water bottles?

Food Stops (edit as you see fit)

• May 4th: lunch in Sudbury (lots of Tim Hortons), dinner in Wawa (also Tim Hortons as well as other food places)

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• May 5th: Ignace for lunch (Clooch’s Tavern), dinner in Winnipeg (lots of options)

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