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Master Finance Sheet: WARG Financial
EMS Purchase Protocol: E3 Engineering Machine Shop Purchase Protocol
Important Notes
You must get the approval of a sub-team leadbefore you make any purchase by creating a post in #ops-purchase-reqs. Please ping your lead in your message.
When choosing sources of funding, please use the sources that expires first. To verify amount of funds remaining, consult the WARG Financial Ledgers spreadsheet > “EngSoc, MEF & WEEF Funds Ledger” sheet > “Total left (according to raw sheet)” column.
Procurement via the university’s financial manager should be used whenever possible
All WARG purchases should be delivered to our team bay:
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Item link (if available) and quantity
Funding source (WEEF/EngSoc/MEF/Team Funds)
Funding account
Estimated cost
Ping @charlievegas @OPS-Finance and relevant Leads and Directors
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Hello,
I hope this email finds you well.
WARG’s [your sub-team] team would like to order:
[Product Full Name] / [Size] (if applicable) / Company / [Price] / [Quantitiy] / [URL]
[Insert new bullet for each item in order]
[Insert WEEF reference #]
The total cost of this order is $[cost] CAD. Please bill to [account name]. Please let us know the purchase’s final cost, as some items may change prices from the time this email is sent to when the purchase is made.
Thank you for your assistance.
Best,
[Your name]
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If you are reimbursing from WEEF funds, you must also include a screenshot of WARG's current table of allocations. Find allocation tables here. The tables can be found on the second page of each term’s google sheet (or PDF, if applicable). For example:
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Step 3: Fill out Ledgers
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   Amazon-specific instruction and photo credits go to Sarah R. Feeney |
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Instructions from Sarah Feeney:
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