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Notes
Vehicles
Vehicle booking policy during comp season
...
might make it standard to have all the seats folded out when vehicle handoff.
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Finance update!
can use vehicles to pick up local orders
competition fees: can pay directly from student account if we get an invoice from the competition.
give ~2 week lead time for accounts payable.
if you can get a credit card portal Sarah can pay immediately.
can also submit a travel advance if someone on the team pays with their credit card.
things like flights need to be reimbursed
food stipend - from the team account, 100$ a day maximum per student. don’t need to keep any food receipts
UPS brokerage fees - either we pay and reimburse, or Sarah can pay directly from team account by emailing to Sarah or dropping it at her office
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Will not be revisiting the “criteria to become an SDC team”
Questions ~
Vehicles
Caravans: will we know if there are seats in them before booking. Can we know which caravans have seats vs the ones that don’t?
Policies - confirming the most up-to-date one is v3.5 released in November 2023.
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Finance
lowkey pay attention to the finance part 😳
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