Action items

• Be at Waterloo @ 5:30am on May 3rd

Todo:

• Make sure you are UHIP Fees arranged

• Bring your healthcard if you can, may need to be shown if you require medical assistance

• Check individual packing list (below)

Comp Travellers:

• Sahil (Chef)

• Brielle (Mech, Driver)

• Matthew (Mech, Driver)

• Aidan (Firmware, Driver)

• Ryan

• Sahil

• Anthony

• Daniel

• Jenny

• Matthew

Vehicles:

• Secure them from the SDC, and we need 4 SDC approved drivers. Each driver can only drive up to 6h each. Each driver needs full clearence incl. truck training

• Confirm that trucks have covers

• Jenny will be dropped off at Winnipeg James Richardson on the way home

• Drivers:

• Aidan - Needs truck training

• Anthony - Needs truck training

• Brielle - Needs form and truck training

Matthew - Needs form and truck training

Anthony (Firmware, Driver)

• Ryan (CV)

• Daniel (Electrical)

• Jenny (Business)

Vehicles:

• 1 Dodge Caravan, 1 Rav4.

• Drivers:

  • Please pick up vehicles on May 3rd before ESMS closes, head to ESMS, ask for help, and say you need the keys to the Rav4 and Caravan. Give my name if asked who booked.

  • Please setup ELD app.

  • DO NOT SPEED YOU ARE BEING TRACKED (maybe just use Cruise Control)

  • No more than 6 hours driving in 24 hours. (2+2)

  • Rotate drivers every 2 hours (recommended but not mandated) → See footnote 1

    • Try to fill gas tank whenever possible → who knows if the next 4 gas stations might be empty

• Fuel: We are responsible for delivering the vehicles back with a full tank.

• Approximate storage size and select vehicles based on this: Mech to do once a/c frame is completed, fw/cv once peripherals are completed.

  • Preferred we take 1 truck (4 seater) and the RAV4 (4 seater).

Hotels:

• Check hotels in Wawa, Marathon and White River.

• 2 to a room, Brielle and Jenny in one room, men can be paired however. 4 rooms for the whole team.

  • We will allocate up to $300 to each of the following people to pay for gas: Brielle Chenier Aidan Bowers (Deactivated) R D Matthew Visser Jennifer Luo Daniel Puratich (Unlicensed) . Please keep receipts for reimbursement.

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title Footnotes (Vehicles):
1: See how their example does not rotate every 2 hours? Image Added

Hotels:

• Hotels: Marathon there/back, Microtel @ comp.

• 4 to a room, 2 rooms w 2 queen beds each

• Hotel Dates: May 4th night, May 8th night

• Double check in conops and comp when we get accommodation

Equipment:

• Each team should define a list of things they need to bring and own, and we’ll plan accordingly.

• Set up a spreadsheet that we’ll fill out as we go

• Luggage is on a personal basis, plan for roughly a week of travel, try and limit to one suitcase or equivalent and one backpack. Luggage check closer to comp and exact vehicles plannedSahil Kale and Brielle Chenier will pay for 1 room each on each night, at $122/night for 2 nights for 2 rooms.

• When checking in, use Shrinjay Mukherjee for the reservation

Food:

• Snack run before comp - covered by team funds

• Water, First Aid, Sunscreen - covered by team funds

• Meals provided for by your own funds

Budgeting

• Comp Fees are going to be paid via invoice, $2 260.

• Things to budget:

  • Hotels - Contact and confirm

    • Try to directly pay via invoice using a travel advance request

  • Gas - $2400 (upper bound)

    • We’ll allocate a certain amount to each driver and make a travel advance request in their name, but not sure how this will work as gas amount is uncertain.

  • Incidentals (Water, First Aid, Sunscreen, Snacks, Emergencies etc.) - $300

Action Items:

• Confirm trucks have covers and start truck training for all, forms for Brielle and Matthew

• Check vehicle availability and secure

• Select a hotel

• Confirm how gas will be paid for

Individual Packing list

• indoor shoes ❗ (they won’t let you inside without)

  • can be slippers ig? ← You can also buy these along the way at any stop if you forget.

• Waterbottle

• wet weather gear

  • Umbrella/boots // wet shoes 😞

• Sunscreen / Long sleeves / Hats (even if it’s raining?)

• Power Banks / Chargers

• Masks (Anni can bring a box of x amount?)

• Be wary of hotel combs?!?!??!?!?!? && Hotel thin walls?!

• Toiletries

Equipment + WARG Packing List

Teams please add your requirements here. Packing happens late May 3rd or Early May 4th

• Batteries (Safe bag/box?)

• Battery charger

• Laptop, charger (firmware)

• Both controllers

• Pixhawk + Cables

• Dragonlink (as backup?)

• Aircraft → How pack?

• Spare Analog Video system? → lightbridge 2

• Monitor idk

• ?? box (which box?) (joe’s? zhou’s? joel’s?)

Food

Allergies

• Avocado

• Grass & Pollen

Water

• what do?

• Is there potable water at comp?

  • or do we need many big water bottles?

Food Stops (edit as you see fit)

• May 4th: lunch in Sudbury (lots of Tim Hortons), dinner in Wawa (also Tim Hortons as well as other food places)

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• May 5th: Ignace for lunch (Clooch’s Tavern), dinner in Winnipeg (lots of options)

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