/
New Member Onboarding

New Member Onboarding

Owned by Daniel Puratich
Last updated: 2025-05-26 by Georgia Westerlund

Table of Contents

You must complete all steps in Bootcamper Onboarding before starting this document.

Introduction

Congratulations on completing your bootcamp and welcome to the team! This document guides you through the WARG onboarding process. It should take you less than 30 minutes to complete. Completing these tasks will allow you to:

  • Use equipment in the WARG bay (our workspace in E5) while adhering to SDC safety guidelines.

  • Access the engineering student machine shop, if you wish.

  • Access WARG platforms such as Github, Confluence, and Asana.

  • Participate in subteam tasks and activities!

As always – please ping your subteam leads with any questions. We are here to help!

Security Awareness

Please be highly suspicious of random inquiries. Nobody on WARG will ever ask you for gift cards for any reason. If you are receiving suspicious messages, please ask about them in the WARG Discord server or message people you trust for information. While this may seem obvious, unfortunately, team members have lost money to these types of scams.

We recommend enabling two-factor authentication on your Discord account and email accounts to reduce the chances of your credentials being compromised. This is the best mitigation strategy to avoid hacks and scams on our team communication platforms.

Onboarding Tasks

The sections below detail the primary tasks to be completed before officially joining the team.

LEARN Courses

Completion of several safety courses is required to grant you access to university resources. You only need to do these courses once. Completion is tracked in our team roster to ensure that each of our team members comply with University of Waterloo safety policies.

You must self-enroll and complete the following LEARN courses before working in the bay (E5 workspace) or filling out the WARG Team Roster.

  • WHMIS_2015 (30 min)

  • Worker Health Safety Awareness (10 min)

  • Student Design Centre Safety Requirements (5 min)

If you have the Workplace Hazardous Materials milestone on your transcript, you do not need to complete WHMIS_2015.

Self-Enrolment Instructions

  1. Click Self-Registration at the top of the LEARN homepage.

  2. Find the course code in the table.

  3. Click on the link to the right of the course code.

  4. Enroll in the course.

Engineering Student Machine Shop Training

To enter and work in the ESMS (E5 1101), you must self-enroll and complete the “ESMS Safety Orientation” LEARN course (~ 2 hours). We highly recommend you complete this course if you are joining the Mechanical subteam.

Fill out the Team Roster

You must fill out the team roster form every term you wish to be an active member of our team. Completing the form shouldn’t take more than a minute: WARG Team Roster

General Sites & Accounts

You will need to create accounts for our software tools including Asana and Confluence. Please note that you must create your accounts with you uWaterloo email on all platforms.

Joinin Asana

  1. Create an Asana account with your uWaterloo email: https://app.asana.com/.

  2. Go to your profile in the top right, click profile, and add your name.

Joining Confluence

  1. Create a Confluence account: https://www.atlassian.com/software/confluence .

  2. Click Sign In at the top right of the screen, then click Sign Up. We reccommend doing “sign in with Microsoft” and signing in with your university provided Microsoft account.

Enrolling in WARG Asana and Confluence

Request access to the WARG Asana and WARG Confluence by sending the following message in your bootcamp thread and pining your subteam leads:

I would like to be added to the Asana and Confluence. Name: [name]. Email: [uwaterloo email used].

Discord

  1. Add your subteam role, if you haven’t already.

  2. Ask your subteam lead to remove the New Bootcamper and Subteam Bootcamper role after you have been successfully added to Asana and Confluence.

GitHub for Autonomy, Electrical, EFS

Send the following message in your bootcamp thread and ping your subteam leads:

I would like to be added to the GitHub organization. My username is: [uwaterloo email used for GitHub]

Altium 365 for Electrical

Send the following message in your bootcamp thread and ping your subteam leads:

I would like to be added to the WARG's Altium 365. My UWaterloo email is: [uwaterloo UW email]

CAD File Storage (PDM) for Mechanical

Send the following message in your bootcamp thread and ping your subteam leads:

I would like to be added to Solidworks PDM.

Subscribing to Google Calendar

To keep up with our meeting and worksession times, we reccommend adding the WARG Google Calendar to your Google account. A join link can be found here: Calendar.

Note that any meeting you miss will have meeting minutes here on Confluence to keep you up to speed: https://uwarg-docs.atlassian.net/l/cp/QzEGA9ti .

Subteam Specific Onboarding Packages

Some subteams have specific information regarding onboarding that is not found in this document. These can be found as subpages to this general onboarding package. Pages are also listed below:

Want to Join Another Subtam?

You are welcome to complete a bootcamp for any other subteam. Feel free to pickup the specific subteam bootcamper role to indicate you’re working on that subteam. You’ll need to follow the Bootcamper Onboarding steps again.

Recommended Readings

The following page are highly recommended for all new WARG members as they provide general information about our team, history and future goals!