OPS W25

Owned by Georgia Vachon Westerlund
Last updated: 2024-11-28
2 min read

Title: WARG - System Operations Co-op

Manager: Georgia Vachon Westerlund (TRON 3B, Linkedin)

Mentor: Emma Chan (SYDE 2A, Linkedin)

Job Summary:

Please note that this role is unpaid.

The Waterloo Aerial Robotics Group (WARG) is an engineering student design team at the University of Waterloo. We have five sub-teams: Mechanical, Embedded Flight Software, Electrical, Autonomy, and Operations. Our mission is to design and build autonomous aircraft for the Unmanned Systems Canada Competition. Over the last few years, we have been continually expanding and building new fixed-wing and multirotor aircraft.

The Operations team is responsible for managing the team's finances, sponsors, competition logistics, socials, recruiting, and branding. Our team manages a diverse portfolio to ensure the technical teams have sufficient resources to meet their project deliverables. We are also responsible for managing internal and external communications to facilitate the transfer of information between project groups and sponsors. Joining the operations team gives you an overarching idea of the logistics behind running a design team.

This position will be hybrid in Waterloo.

Job Responsibilities:

  • Assist in creating timelines, setting milestones, and tracking progress for team-wide initiatives and technical subteam projects.

  • Collaborate with technical sub-teams to ensure project designs align with operational and logistical constraints, competition requirements, and team objectives.

  • Act as a liaison to ensure information flows efficiently between sub-teams and external stakeholders.

  • Assist with budgeting, tracking expenses, and managing financial records to support project deliverables.

  • Help identify potential sponsors, draft proposals, and maintain relationships with current sponsors.

  • Organize travel and logistics for the team’s participation in competitions, including accommodations, transportation, and scheduling.

Required Skills:

  • Strong communication skills; capable of staying in contact with various stakeholders, contributing to technical discussions and asking thoughtful questions.

  • A drive to learn and contribute; design teams are all about growth and passion, and we want someone serious about achieving something they can be proud of on WARG.

  • Familiarity with creating project plans, tracking deliverables, and managing dependencies.

  • Familiarity with Microsoft Office and project management tools like Asana and Confluence.

  • Understanding of design principles and the ability to support aligning designs with functional and operational goals.

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