Operations Team Recruitment Proposal

The Operations Team requires recruitment. This document will describe the roles and action tasks to take for recruiting new members to WARG’s Operations Team.

Roles

• Inventory Manager

• Photographer

• Videographer

• Editor

• Social Media Manager

• Finance Manager (or Accountants)

• Sponsorship Manager

• Merch Designer

• Flight-Test Liaisons

NOTE: Some roles might be merged depending on number of new Operation members. An example would be merging “Photographer” and “Videographer”, as the two share similarities.

Action Tasks

• Posters

  • SAF (School of Accounting and Finance); put up posters in Hagey Hall (HH)

  • ENG and MATH buildings (previous recruiting audience focused on these)

  • SLC

• Shoutouts through professors

  • Professors at beginning of lectures to give shoutout (MME, SAF)

• Posting promotional messages on Discord servers (AFM, ENG, MATH)

• WUSA Club Fair

Buildings/Offices for Posters

Buildings/Offices in Agreement:

• CONRAD (in E7), bring in posters anytime their office is open

• SAF (School of Accounting Finance), email k2petsch@uwaterloo.ca; bring in copies

• MathSOC (in MC 4th floor), bring in EITHER 4 letter-sized or 2 big? posters. Will be posted up for two (2) weeks. Needs to be approved

• DP, bring in posters. Needs to be approved

• EV1, go to ESS (Enviromental Student Society). WE have to put up the posters ourselves.

• EV3, Top floor in EV3 we have permission; 3rd floor is Planning (all floors control their own, I haven’t asked planning). PS: For posting on top floor, and if anyone asks, say “Karen said so”

• SLC, same as MathSOC

Need Information:

Note: Offices are usually closed 12-1pm

• AL, see/email ASU. They have been closed the last 3 times I past by them. https://uwaterloo.ca/arts-student-union/contact-us (contacted.. email didnt go through?)

• ML, email Nathan Pirie (said administrive manager on his door); nathan.pirie@uwaterloo.ca (emailed)

• M3, see clubs on first floor to see how they did it

• DC, send an email to gspencer@uwaterloo.ca. Not sure if the right person (emailed)

• HTLH, send an email to jedmondstone@uwaterloo.ca. Note; super confusing build to get around (sent email)

• STC, go to SUO (Science Undergradute Office). STC 2031 (emailed)

Need to Find Office / Email:

• B2 (or any biology buildings)

• QNC

Onboarding Process

If a large number of members join the Operations team and there are not enough roles to give to people, an onboarding process must exist.

Questions

1. Will it be only one central onboarding process, like a bootcamp? Or will it have specialized challenges fitting to its respective role?

2. How would the onboarding process would work for roles like photographer, flight-test liaisons, and such?

Role Challenge Ideas

Finance Manager / Accounts: A possible idea is asking how would one operate the ledger, and which account to withdraw the funds from and maybe doing some calculations. For example, “If the mechanical team wants to purchase $450.00 dollars worth of carbon fiber, which account would you withdraw from within the ledger?”

Mercher Designer: One possible idea for this is being given a folder with pictures, the WARG logo and maybe other little icons/symbols. The new Operations member will be allowed to use any tool, and the challenge would be to create a cool design for merch. Maybe simplify by allowing the new member to draw it out??

Inventory Manager: Before challenging the new Operations member, they will understand how the inventory in the WARG bay is set up. A possible challenge question is “Given a motor and a wrench that had been left overnight by a forgetful member, where would you return these?”