OPS Roadmap W24

Objective

This document is written to keep track of our overarching goal for the W24 term. If you have any suggestions for projects you would like to see us work on, please add them bellow!

Leadership

  • Operations Lead: @Georgia Vachon Westerlund [peachtreee]

  • Finance PM: @Wingchee W [wingcheewen]

 

Area of Focus

Person Responsible

Primary Goals

Goal Details

Due Date

Status

Area of Focus

Person Responsible

Primary Goals

Goal Details

Due Date

Status

Administration

@Georgia Vachon Westerlund

Keep Inbox Clean

  • Use folders and labels as needed

  • Implement automatic tagging rules

Ongoing

ongoing

@Georgia Vachon Westerlund

OPS Bootcamp

  • Complete onboarding documentation

  • Create list of onboarding tasks

Jan 8, 2024

done

Finance

@Wingchee W

Reimbursement/ Procurement Management

  • Check the WEEF Public Allocation weekly

  • Filling out the ledger

Ongoing

ongoing

@Wingchee W

Monitor Account Balances

  • Make sure account balances match between WARG’s end and WEEF/EngSoc/MEF’s end

  • Email EngSoc/MEF reps for updated account balances (on their side) once in a while /if necessary

Ongoing

ongoing

@Wingchee W

AEAC Budgeting

  • Create detailed budget for AEAC Phase 1 paper

  • Continue to monitor expenses leading up to comp

Ongoing

ongoing

Sponsorships

@Wingchee W

Sponsorship Proposals

  • Get wish list items from subteams

  • Prepare proposals

  • Deliver presentations

TBD

planned

@Wingchee W

Updates to Existing Sponsors

Send an email to all existing sponsors once a term to thank them and report on current progress

Feb 1, 2024

planned

@Prentice Hui

New Sponsorship Outreach

Work through the Asana list

Ongoing

planned

@Prentice Hui @Melanie Ng

New Sponsorship Package

Review and publish new version

Jan 12, 2024

Planned

Digital Media

@Emma Chan

Weekly Posts

  • Posts on IG + LinkedIn

Ongoing

In progress

@Emma Chan

Sponsor Posts

  • Make sponsor appreciation posts

Apr 1, 2024

planned

@Georgia Vachon Westerlund

Website Updates

  • Update Leads list

  • Update “Project” page

  • Add team history to “Home” page

  • Gallery page with flight test photos

Mar 1, 2024

planned

Recruitment

@Georgia Vachon Westerlund

Recruitment Sessions

  • Book Rooms

  • Select Presenters

  • Prepare Slide deck

Jan 8, 2024

planned

@Taim Al-Dabbagh

Recruitment Posters

  • Finalize design

  • Get posters printed at uwPrint

Feb 1, 2024

in progress

@Georgia Vachon Westerlund

Retractable Sign

  • Make design

  • Get sign manufactured

Mar 1, 2024

planned

Events

@Ryan Chan

Social Events

  • Brainstorm Ideas

  • Schedule events

Ongoing

ongoing

Merch

@Georgia Vachon Westerlund

Jacket Distribution

  • Finish handing out jackets

Ongoing

ongoing

@Georgia Vachon Westerlund

Hoodie Run

  • Pick design

  • Pick supplier

  • Pick dates

TBD

planned

@Ryan Chan

Team Sign

  • Complete design

  • Manufacturing

Mar 1, 2024

in progress