AEAC townhall #1

• Charles - competition committee

• Susan - everything but scenario

• Mark - Chief Judge (set scenario, answers for q, regarding what geos on)

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Deadlines

• Design paper, Jan 15 (1700EST)

• Need LOGO , Team desc. Team photo (7 april)

• Video proof of drone working (11 april)

• Media release form (14 april)

• Resumes (21 april)

• Team Presentation (midnight thurs may 4)

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• payment due March 27. (Is a #, so can swap people).

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Logistics

• accommodations arranged by CED alma

report scoring

• 5-7 judges , score each paper individually.

• spreadsheet & then consistent scoring checks (take out mathematical outliers)

• Read conops, if not in conops, ask mark.

  • may not answer questions bc they don’t want to kekw

• make sure paper answers questions in scoring criteria.

  • doesn’t matter if design paper totally different to what you show up with

• phase 2 judging not tied to phase 1. vice versa.

• Q: lots of waypoints on the map…..? (would some be inaccessible due to drone laws)

  • not all of them will be used. Acc waypoints likely to be in different locations

  • (they haven’t figured out how they’re judging this lmao)

  • (mood)

  • TCan need VLOS …. so terminus of each of the legs of each of the flights to observe

  • some waypoints will be in diff places. will not be asked to use all of the waypoinst.

  • We won’t be using illegal waypoints !

• Barbies made to move (5 girls + 1 guy bc guys are more $ kekw)

• 1 Disabled barbie (comes with a wheelchair)

  • wheelchair wasn’t in Conops so likely won’t be required to also hold wheelchair in plane

• Dates 5-7

  • teams usually arrive Thurs night (May 4)

  • 5th start with presentations in the morning, preflight checks, etc.

  • Sat / Sun flight window days (Task 1, Task 2)

  • Strongly advise that teams stay until Monday Morning

  • (Banquet Sunday night - late n minimal sleep).

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Scoring

• Task 1: proving that you can move people from one place to another.

  • at least 2, as much as 6

  • have to load barbies without moving drone

  • need some reasonably realistic entry/seating mechanism

  • Dolls constrained inside cabin somehow

  • looking for (first time) - realism

  • Landing location is fairly far away? (10-30km away?)

    • some nonfunc, some have obstacles.

    • select one landing pad out of them and then do so safely.

  • QR code diversion

  • each segment of autonomy gets points……….

  • we get a GPS tracker that goes on top of our drone.

    • everyone has same limitation on truth data.

    • no need to supply power to the unit. (incl. velcro).

• Task 2

  • no need to actually carry passengers

  • must have the same cabin

  • up to us to optimize the routes.

  • in actual execution, can miss routes that said you were going to do

  • can recharge

  • Greenlight! for passengers aboard

  • points for autonomous route planning

• WE WILL CRASH

Logistics

• arranged by alma based on spreadsheet

• 2 hours north of quebec city.

  • weather does a quebec moment

• arrange own transport

• all meals except Saturday eve dinner are provided

• 7:30 am Friday morning, competition starts with a reception

  • everyone has to be there!

• Regulatory side

  • at an airport. Advanced pilot license

  • insurance

    • safety pilot responsible for UAV, they need insurance

    • some years location does not require the insurance

    • check in with university if they have insurance requirements (we should probably get this I think it’s probably just a good idea - it’s 20$ per year lol)

• Arrival time up to us

Lessons Learned & Recommendations

• don’t drive 30 hours nonstop

• use checklists !

• can let them know if we want to arrive a day or two early (i.e. wednesday)

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