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2023-02-01 Leads Meet

2023-02-01 Leads Meet

Owned by Jinghao Lei
Last updated: 2023-02-02

 Date

Feb 1, 2023

 Participants

  • @Jinghao Lei

  • @Dhruv Upadhyay

  •  

 Goals

 Discussion topics

Item

Notes

Action

Item

Notes

Action

Bootcamper party

about 15 likes for another party

Finalize date and room

@Jinghao Lei Book Sunday this weekend Feb 5

event with orbital follow up?

Jackbox social Feb 13th 7:30 - 9pm

announcement at general not quite effective

push during subteam meeting as well as merch

advertise

meeting conflict will be handled by EE and mech leads to see if there is a need to keep the entire hour meeting

Ops items:

  1. finances update (wargops site)

  2. math endowment fund

  3. asana integration

  4. fill out da wishlist (feb 10 hard cutoff)

  5. push merch on subteam to ensure we get good turnout

  • 10 min max

  1. pushing out new website, helping with trail needed

  2. MEF using by EFS, need to pay from Team fund.

  3. Asana is integrated on discord, who are we opening this to (all except bootcampers) asana expansion with link

  4. fill out the form and link it. Basis for WEEF this term.

  5.  

 

stopover location for comp return location

 

near Montreal

Team lead selection process update

Promotion Process

 

2 weeks before midterm

onsite lead: case by case, decided by two subteam leads

we can also consider to remove the onsite lead as a lead position, Onsite PM.

PM process: also case by case, defined by subteam leads

kudos sheet, shout out in gen meeting

announcements in leads for timeline

SDC meeting summary

  1. Sarah will be our person to go for all purchase, likely there will be a SDC credit card so that we can ask Sarah to buy stuff from there. Including WEEF purchases. New go to person for Team budgeting soon.

  2. WEEF funding app due Mar 3.

  3. Concur: Have we bought stuff from there already? Concur doesn’t work well with travelling stuff, that will require old routing. Concur should be able to process MEF transactions as well, ask Sarah for more detail

  4. Peter willl ask Dean if we can use the Dean’s meeting room. Either gonna be on booking system or book by email

  5. New driver registering: 1 on 1/more interview: 90mins meeting. Need to have Full G or equivlent for at least a few month (has some flexibility). Trailer training requires 3 session: classroom training, parking lot training and high way training

  6. General idea: do not incorporate ourselves as a non profit organization, it’s more trouble than benefit. If we need cheaper software, let Peter know. Procurement is only 3% HST

  7. Having the funding for a new Mini Van / Full size Van for 12 people so that we can take more people/less drivers or vehicles for next comp. No extra training will be required

  8. Keep 4th year graduating students from bay if they are partying for iron ring (This Friday)

  9. updating the hardware in 2004 soon.

@Hamza Ali contact Peter and Sarah for Concur process

Identify new drivers as well as trailer trainings

 

 

Lead reintroduction and welcome new joiners

subteam lead take care of a short conversation for every new joiner introduction

something like this:

Good job Ethan

leads Plz do a reintro

General meeting format update

Start to ask questions and that needs to come from all subteams, not just Anni

Decide which questions/discussions to address at general:

  • Questions about path optimization, which frames to support, etc.

General Meeting Slides

https://docs.google.com/presentation/d/13Gzl3VjFHJnKG0iWKrYXn5ubyAQyBRRVw8MG5leiDrc/edit#slide=id.g181f9c7d735_0_13

add WARG Equipment for Non-WARG use

Email competition organizers after general meeting re @Anthony Luo

Team-wide Integration Sessions

  • Discuss feasibility of Integration sessions and whether we should have them after general meetings on Thursdays

  • How to make sure they are productive and set basic agendas for them beforehand

  • Discuss feasibility and time for it

  • people working on the integration

  • 9pm a little late but ok

  • only people working on comp will show up

  • aim for next week

  • Add this to gen meeting

  • let people a stay a bit after gen meeting, post gen work session

Load Management re Leads

  • Mention how mental health and schoolwork is important

  • Discuss strategies to load balance WARG and life

  • Discuss how to make lead workload better

 

Lead Social

Ideas for activities?

Dinner

Setup and survey re LettuceMeet

retune comp frame timeline ICARUS

 

 

setup a meeting by end of week/ ask Aidan

 Action items

 

 Decisions