2023-06-15 Leads Meeting Minutes

@Megan Spee @Anthony Luo 5mins

• All subteams should prep a wishlist of things that meet WEEFs criteria

  • Can be delegated out to subteam members too

• Consider a system you can reference for next term as this is something we need to do every single term

  • We will have other proposals during this term as well!

@Megan Spee 5 mins (lots of writing but I’ll forget otherwise. some of it might be left out for relevancy @ leads)

• Where is Ops currently and plan for reviving?

  • currently lacking follow-through on a lot of longterm things: finance, documentation for onboarding, documentation for the funding sheets, and also sponsorship emails that are only available to personal users

  • Ops team is ~4 people - mix of 2 terms to 0 terms exp

• New ops leads

  • form released on Tuesday for self-nominating new operations leads - 4 are interested

  • megan’s thoughts: take 3 of them, and then do a rapid-fire ‘ops gets things done’ stretch from now till 1st or 2nd week of july. difficult timing because of midterms.

  • likely we have at least 2 ops leads at the end of this

    • difficulty is, all would be offsite in fall

• recruitment efforts should still be occurring. with fall intake, maybe 2 ops leads and an onsite member (or multiple) is enough to kickstart the ops recruitment and team again.

@Aidan Bowers (Deactivated) 5 mins

I can set up a system to notify leads when new members fill out the roster that auto asks the leads to add the new member to our services (as well as prompt the lead to add the user to their page of the roster).

Allows for us to do a number of cool things, but will take a few hours to set up and will require some degree of maintenance. Is it worth doing?

Seems to make sense. 2FA is easier.

• gradual shift over the summer.

• reach-out to sponsors using this new e-mail ?

@Mihir Gupta (Unlicensed)

We want to eventually get the Jetson onboard Vanny so that we can flight test. Want to know if mech has the manpower to get someone on this project. What needs to be done to get Jetson on the drone (e.g. do 3D parts need to be printed to house the components). Also talk to EE about powering the Jetson on the drone.

@Megan Spee

We’re not turning leads into admin/ops for socials right now, but so far it’s been between onsite directors and operations. So to to increase visibility about this - please get your subteam members to fill out this form, Ryan C will handle the social itself!

Also, organizing socials within sub-teams is fun

@Megan Spee

Last time we had a low-activity week with optional meetings that were held based on leads' capacity to run them.

This seemed to work, will implement again this term - any objections?

@R D (Deactivated) Last topic, optional attendance.

What should new bootcampers see in the Discord server?

• Which should be read access? Read/write access?

Should new bootcampers be allowed to remove the New Bootcamper role?

• Subteam leads already have people to review bootcamps, add accounts, etc.