2023-09-18 Operations Meeting

Date

Sep 18, 2023

Attendance

  • @Georgia Vachon Westerlund

  • @Wingchee W

  • @Taim Al-Dabbagh

  • @Anthony Luo

  • @Daniel Puratich

  • @Nathan Green

  • @Ryan Chan

Announcements

  • Welcome to our new Ops Bootcamper(s)!

  • Trying out a new meeting structure

    • Start using Asana for project/task management

  • Different meeting time and location starting next week: Mondays at 8 PM in E5 2103

    • No meeting on Monday, October 9th (Thanksgiving)

    • Last meeting on Monday, December 4th

Subdivision Updates

  • Start managing competition logistics (keep this on our radar)

  • Competition Design Report (Phase 1: Drafting)

    • Early November: Skeleton/Outline

    • Late December: Flesh out draft

  • Team roster overhaul

    • Will schedule meeting in the next week to discuss details

    • Aim for it to be usable by the start of W24

  • Schedule first General Meeting of the term (?)

  • Sarah responded to my email. I’ll continue double checking with Sarah to see what’s up with the WEEF Allocation Public Spreadsheet.

Note: No changes to the WEEF Public allocation spreadsheet yet, incl. UW Orbital Shanaya’s purchase. But I got clarirfication that vendor=Paypal if uni’s finance rep used Paypal to place our procurement order.

  • Update: Our WEEF account number changed from W23-413… to W23-414.. We have 5 WEEF W23-414 accounts . I changed the 5 relevant account numbers accordingly on the WARG ledger

  • Wait for WEEF to email us the presentation timeline for this semester

  • How we’ll prepare for EngSoc sponsorship proposal (received email)

  • Revise sponsorship-tier package

  • Check MEF website and email MEF director to find out about presentation timeline for this semester as they didn’t let us know via email last semester

  • Cold-email companies for sponsorship opportunities. Talk more on Discord

  • Go through Sponsorship section in Asana

  • Reworking the Sponsorships ledger: https://docs.google.com/spreadsheets/d/15q4w6lPXrPym0R2SMtYQr-OnHf711T5QlLCnhiOGnYE/edit?usp=sharing

  • Website

  • Socials

    • Updated Instagram highlights covers

    • Need a roadmap for posts on Instagram

      • Sponsored posts

      • Flight tests

      • General meetings

      • Workshops/manufacturing sessions

  • New Member Info Sessions are completed

    • ~40 people showed up on Thursday

    • ~10 people showed up on Saturday

    • ~30 people showed up on Wednesday

  • Reached 1.1k Discord members last week

Action Items

@Georgia Vachon Westerlund Cleanup Asana task list
@Georgia Vachon Westerlund Renew domain
@Nathan Green Fix website redirect + Find hosting credentials
@Taim Al-Dabbagh Make social interest form + EFS Git Worshop
@Wingchee W @Georgia Vachon Westerlund Fix sponsorship ledger

Asana Tasks