2023-11-20 Operations Meeting

@Georgia Westerlund New team roster system in the works - Pending

• Will move forward with Power BI

@Georgia Westerlund Phase 1 Paper - In progress

• Worked on mission requirements + System capabilities last week

• Working on the Gantt chart this week

@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar. WEEF used the wrong funding account for one of our past purchases. (Yuchen’s)

MNS Tesla

• @Wingchee W Sarah is going to process the $625 into our team funds

Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.

• Be honest - all directors agree.

• @Wingchee W emailed Sarah about the $400, now just checking what the whole $400 EMS Predeposit is all about. I hope we can spend the $400 like store credit .

Dean’s Funding Application - Done

WEEF Impact report - Done

@Wingchee W MEF Sponsorship Proposal: will email them our slide deck again (deadline Wed. night) and imo no changes needed, making a script for the 4-minute presentation, waiting for more (sign-up time slot) details , in-person presentation format: 4 minute presentation, 3 minutes for Q&A

• Link: F23 MEF Proposal.pptx WARG F23 MEF Project Funding Proposal Form Response.doc

@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress

• Outline is complete

• Minor comments left

• some info

@Wingchee W the rep said we can leave out the attendee list (and their roles) for now and that can use comp fee as a traveller expense item (because host provides inclusive accomodation), talk about how much is phase 2 of comp fee. Will draft a letter to Derek Wright to edit and/or sign Undergraduate travel grants | Sandford Fleming Foundation | University of Waterloo

@Emma Chan Ideas for Giving Tuesday posts?

• Post at the beginning, middle and end of the week

• 2023-11-02 SDC Sync

• https://imodules.uwaterloo.ca/s/1802/cf20/home.aspx?sid=1802&gid=2&pgid=1912&appealcode=24A2GGOLG

CV Camera shots from Autonomy

• https://uofwaterloo-my.sharepoint.com/:f:/g/personal/uwarg_uwaterloo_ca/EtJremt6cPZDj2RPJXZhBCcBYYE3Ap7wNqdQ7XKzdGuojg?e=OrH1gV

• Anything we can do with these?

FOH Student Team Showcase - PENDING

• Saturday, November 25 from 10 AM to 4 PM

• List Submitted to Teertstra

• Tracking attendees here: WARG FOH Attendance List.xlsx

@Taim Al-Dabbagh Ops Recruitment - In Progress

• Reached out again to people who didn’t respond last time, no response so far will have to message another mod

@Taim Al-Dabbagh Recruitment Posters - in progress

• Rough draft - proof of concept

• Add little details to poster?

Next General Social @Daniel Puratich - In Progress

• Last general of the term or one more this term?

• Make it more fun

• Paper airplane competition?

• Next General Meeting Movie? @Daniel Puratich

• Jackbox

• Sport?

• either do it 5pm and let people eat after or 7pm and have people eat before.

• @Daniel Puratich gen at 5 PM + food after

@Georgia Westerlund Team Jackets - In Progress

• Jackets have arrived!

• All jackets have been picked up from onsite members

• Will be keeping the rest in the bay until next term

• @Wingchee W delivered bank draft to Sarah

@Georgia Westerlund Hanging the helicopter - Pending

• Update on this?

@Ryan Chan Team sign update - In progress

• No uwupdates this week

Make large print stand - Not started

• @Georgia Westerlund can reach out to wprint contact