2023-11-20 Operations Meeting
- Georgia Vachon Westerlund
- R D
- Ryan Chan
Date
Nov 20, 2023
Attendance
@Georgia Vachon Westerlund
@Wingchee W
@Daniel Puratich
@Emma Chan
@Nathan Green
@Megan Spee
@Taim Al-Dabbagh
@Prentice Hui
@Melanie Ng
Announcements
Welcome Prentice and Melanie!
Subdivision Updates
@Georgia Vachon Westerlund New team roster system in the works - Pending
Will move forward with Power BI
@Georgia Vachon Westerlund Phase 1 Paper - In progress
Worked on mission requirements + System capabilities last week
Working on the Gantt chart this week
@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar. WEEF used the wrong funding account for one of our past purchases. (Yuchen’s)
MNS Tesla
@Wingchee W Sarah is going to process the $625 into our team funds
Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.
Be honest - all directors agree.
@Wingchee W emailed Sarah about the $400, now just checking what the whole $400 EMS Predeposit is all about. I hope we can spend the $400 like store credit .
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Dean’s Funding Application - Done
WEEF Impact report - Done
@Wingchee W MEF Sponsorship Proposal: will email them our slide deck again (deadline Wed. night) and imo no changes needed, making a script for the 4-minute presentation, waiting for more (sign-up time slot) details , in-person presentation format: 4 minute presentation, 3 minutes for Q&A
@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress
Outline is complete
Minor comments left
some info
@Wingchee W the rep said we can leave out the attendee list (and their roles) for now and that can use comp fee as a traveller expense item (because host provides inclusive accomodation), talk about how much is phase 2 of comp fee. Will draft a letter to Derek Wright to edit and/or sign https://uwaterloo.ca/sandford-fleming-foundation/travel-and-exchange-support/undergraduate-travel-grants
@Emma Chan Ideas for Giving Tuesday posts?
Post at the beginning, middle and end of the week
https://imodules.uwaterloo.ca/s/1802/cf20/home.aspx?sid=1802&gid=2&pgid=1912&appealcode=24A2GGOLG
CV Camera shots from Autonomy
FOH Student Team Showcase - PENDING
Saturday, November 25 from 10 AM to 4 PM
List Submitted to Teertstra
Tracking attendees here: WARG FOH Attendance List.xlsx
@Taim Al-Dabbagh Ops Recruitment - In Progress
Reached out again to people who didn’t respond last time, no response so far will have to message another mod
@Taim Al-Dabbagh Recruitment Posters - in progress
Rough draft - proof of concept
Add little details to poster?
Next General Social @Daniel Puratich - In Progress
Last general of the term or one more this term?
Make it more fun
Paper airplane competition?
Next General Meeting Movie? @Daniel Puratich
Jackbox
Sport?
either do it 5pm and let people eat after or 7pm and have people eat before.
@Daniel Puratich gen at 5 PM + food after