2023-11-27 Operations Meeting

@Georgia Westerlund New team roster system in the works - Pending

• Will move forward with Power BI

@Georgia Westerlund Phase 1 Paper - In progress

• Worked on mission requirements + System capabilities last week

• Working on the Gantt chart this week

@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar. The purchase that was discussed at a prior ops meeting (Anthony’s RFDesign $747.86 purchase is now recorded on WEEF’s Public Allocation spreadsheet)

WEEF also recorded the wrong funding acc for Megan’s ~$1200 Composites Canada purchase. I’m waiting for Anthony’s feedbacks before sending out the email to Sarah.

MNS Tesla

• @Wingchee W Sarah is going to process the $625 into our team funds. I emailed Sarah today to ask if the processing has been completed and an update on our team funds balance.

Working out account balance differences between our internal ledger’s and WEEF’s. Getting reimbursement/procurement infos from some ppl and adjusting tax refund cost differences.

• Be honest - all directors agree.

• @Wingchee W emailed Sarah about the $400, now just checking what the whole $400 EMS Predeposit is all about. I hope we can spend the $400 like store credit.. Update: No email reply from Sarah

MEF Sponsorship Proposal - Done

@Wingchee W Sandford Fleming Travel Grant: Application form and student letter of certification good, waiting for Faculty Advisor Prof. Derek Wright to look through and/or edit the faculty advisor letter - In Progress

@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress

• Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing

• On track to finish this by the end of the term?

@Emma Chan Giving Tuesday - in progress

• Giving Tuesday Post is looking really nice!

• Maybe we repost on our IG story and on LinkedIn tomorrow?

CV Camera shots from Autonomy

• https://uofwaterloo-my.sharepoint.com/:f:/g/personal/uwarg_uwaterloo_ca/EtJremt6cPZDj2RPJXZhBCcBYYE3Ap7wNqdQ7XKzdGuojg?e=OrH1gV

• Anything we can do with these?

FOH Student Team Showcase - Done

• Nice exposure for our team

• Thanks to everyone who came out!

@Taim Al-Dabbagh Ops Recruitment - In Progress

• Reached out again to people who didn’t respond last time, no response so far will have to message another mod

@Taim Al-Dabbagh Recruitment Posters - in progress

• Rough draft - proof of concept

• Add little details to posters

Plan recruitment strategy for W24 - Not started

• Do we want to run the recruitment sessions again?

@Georgia Westerlund Team Jackets - Pending

• Keeping remaining jackets in the bay for next term

• @Wingchee W update on bank draft?

@Georgia Westerlund Hanging the helicopter - done

@Ryan Chan Team sign update - Pending

• Picking this up next term

Make large print stand - Not started

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done