2024-01-16 Operations Meeting
- Georgia Vachon Westerlund
- R D
- Wingchee W
- Anthony Luo
Date
Jan 16, 2024
Attendance
@Georgia Vachon Westerlund
@Nathan Green
@Emma Chan
@Melanie Ng
@Prentice Hui
@Megan Spee
@Alison Thompson
@Ryan Chan
@Taim Al-Dabbagh
@Wingchee W
@Emma Chan
Announcements
Welcome back everyone!
Checkout our goals for this term: OPS Roadmap W24
Subdivision Updates
@Georgia Vachon Westerlund New team roster system - Done
@Georgia Vachon Westerlund New Ops bootcamp - done
@Georgia Vachon Westerlund Phase 1 Paper - done
Submitted to the competition yesterday!
@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar.
internal ledger: found some cost differences between initial purchase costs and costs after university received tax refunds.
Regarding prices that changed between the time we sent procurement email and the time uni places order for us: There was a case where shipping cost increased, and another case where Aliexpress’s product cost increased. Sarah said that someone else is doing procurement orders for us, but Sarah will let us know the price differences (I assume if she notices them)
MNS Tesla
@Wingchee W Finance has processed the $625 Tesla funds.
@Wingchee W Which sponsorship proposals need to be completed this term?
WEEF
EngSoc
MEF → Per project proposals
Watching out for updates from EngSoc and MEF
March 3rd for WEEF Proposal Submission
@Wingchee W Make a spreadsheet with sub-team wish list items for the term? Done
Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items
Might be a good idea to discuss if Ops wants anything this semester. WEEF likes non-perishable things. I recall that WEEF doesn’t give $ for software licenses like Photoshop
@Wingchee W Sending update emails to existing sponsors - planned
@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress
Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing
First draft completed on December 22nd, detailed feedback provided
Have the changes been implemented?
Maybe add budget to package?
@Prentice Hui will be leading some sponsorship updates once the package is completed
@Georgia Vachon Westerlund Website updates - in progress
Will update the “Team” page with new sub-team lead headshots by EOW
Aiming to update the “Projects” page by the end of the term
@Emma Chan Still available to run socials?
Should be continuing weekly posts
Must complete sponsorship post obligations
IG Story promoting our recruitment session this week?
@Taim Al-Dabbagh Recruitment Posters - in progress
Still working on this?
@Georgia Vachon Westerlund Plan recruitment strategy for W24 - In progress
W24 SDC Showcase happening tomorrow from 4:30 to 7 PM in the bay!
Anthony will be hosting an online-only recruitment session on Thursday evening
@Ryan Chan Team social ideas for this term?