2024-01-16 Operations Meeting

Date

Jan 16, 2024

Attendance

  • @Georgia Vachon Westerlund

  • @Nathan Green

  • @Emma Chan

  • @Melanie Ng

  • @Prentice Hui

  • @Megan Spee

  • @Alison Thompson

  • @Ryan Chan

  • @Taim Al-Dabbagh

  • @Wingchee W

  • @Emma Chan

Announcements

Subdivision Updates

  • @Georgia Vachon Westerlund New team roster system - Done

  • @Georgia Vachon Westerlund New Ops bootcamp - done

  • @Georgia Vachon Westerlund Phase 1 Paper - done

    • Submitted to the competition yesterday!

  • @Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar.

  • internal ledger: found some cost differences between initial purchase costs and costs after university received tax refunds.

  • Regarding prices that changed between the time we sent procurement email and the time uni places order for us: There was a case where shipping cost increased, and another case where Aliexpress’s product cost increased. Sarah said that someone else is doing procurement orders for us, but Sarah will let us know the price differences (I assume if she notices them)

  • MNS Tesla

    • @Wingchee W Finance has processed the $625 Tesla funds.

  • @Wingchee W Which sponsorship proposals need to be completed this term?

    • WEEF

    • EngSoc

    • MEF → Per project proposals

  • Watching out for updates from EngSoc and MEF

    • March 3rd for WEEF Proposal Submission

  • @Wingchee W Make a spreadsheet with sub-team wish list items for the term? Done

Link: Winter 2024 WEEF Sponsorship Proposal Wishlist Items

  • Might be a good idea to discuss if Ops wants anything this semester. WEEF likes non-perishable things. I recall that WEEF doesn’t give $ for software licenses like Photoshop

  • @Georgia Vachon Westerlund Website updates - in progress

    • Will update the “Team” page with new sub-team lead headshots by EOW

    • Aiming to update the “Projects” page by the end of the term

  • @Emma Chan Still available to run socials?

    • Should be continuing weekly posts

    • Must complete sponsorship post obligations

    • IG Story promoting our recruitment session this week?

  • @Taim Al-Dabbagh Recruitment Posters - in progress

    • Still working on this?

  • @Georgia Vachon Westerlund Plan recruitment strategy for W24 - In progress

    • W24 SDC Showcase happening tomorrow from 4:30 to 7 PM in the bay!

    • Anthony will be hosting an online-only recruitment session on Thursday evening

  • @Ryan Chan Team social ideas for this term?

Action Items

Asana Tasks

None