2024-01-16 Operations Meeting

Date

Jan 16, 2024

@Georgia Westerlund New team roster system - Done
@Georgia Westerlund New Ops bootcamp - done
- Operations Bootcamp
@Georgia Westerlund Phase 1 Paper - done
- Submitted to the competition yesterday!

@Wingchee W No new transactions posted on WEEF Public allocation spreadsheet. All new transactions look familiar.
internal ledger: found some cost differences between initial purchase costs and costs after university received tax refunds.
Regarding prices that changed between the time we sent procurement email and the time uni places order for us: There was a case where shipping cost increased, and another case where Aliexpress’s product cost increased. Sarah said that someone else is doing procurement orders for us, but Sarah will let us know the price differences (I assume if she notices them)
MNS Tesla
- @Wingchee W Finance has processed the $625 Tesla funds.

@Wingchee W Which sponsorship proposals need to be completed this term?
- WEEF
- EngSoc
- MEF → Per project proposals
Watching out for updates from EngSoc and MEF
- March 3rd for WEEF Proposal Submission
@Wingchee W Make a spreadsheet with sub-team wish list items for the term? Done

Might be a good idea to discuss if Ops wants anything this semester. WEEF likes non-perishable things. I recall that WEEF doesn’t give $ for software licenses like Photoshop

@Wingchee W Sending update emails to existing sponsors - planned
@Melanie Ng & @Prentice Hui Sponsorship Tier Package - In Progress
- Outline: https://docs.google.com/document/d/1DDqJiwKNs8LYcFlwbjwG_rsPUdvGdRpmJgUDwXUewWg/edit?usp=sharing
- First draft completed on December 22nd, detailed feedback provided
- Have the changes been implemented?
- Maybe add budget to package?
@Prentice Hui will be leading some sponsorship updates once the package is completed

@Georgia Westerlund Website updates - in progress
- Will update the “Team” page with new sub-team lead headshots by EOW
- Aiming to update the “Projects” page by the end of the term
@Emma Chan Still available to run socials?
- Should be continuing weekly posts
- Must complete sponsorship post obligations
- IG Story promoting our recruitment session this week?

@Taim Al-Dabbagh Recruitment Posters - in progress
- Still working on this?
@Georgia Westerlund Plan recruitment strategy for W24 - In progress
- W24 SDC Showcase happening tomorrow from 4:30 to 7 PM in the bay!
- Anthony will be hosting an online-only recruitment session on Thursday evening
@Ryan Chan Team social ideas for this term?
- https://uwarg-docs.atlassian.net/l/cp/PLUv1m09
- Social Events

@Ryan Chan Team sign update - In progress
- LED are in
- Will get plastic from EMS
Make large print stand - Not started
- Scoping this for next term
- Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA
- We would need a design done
- $100 deal from Prentice
@Georgia Westerlund Hoodie run?
Consider comp merch

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