2024-03-05 Operations Meeting

@Georgia Westerlund Aspect Drone Solutions - in progress

• Working on getting a sponsor onboard to help with ground school stuff

@Wingchee W WEEF Public Allocations spreadsheet has no new posted transactions

Will update AEAC Competition Budget if any new purchases or prospective purchases come up

Following up with EngSoc on delayed reimbursements

@Wingchee W W24 Sponsorship Proposals - in progress

• WEEF: Nearly finalized

  • Next Step: Rehearsal this Tuesday at 9pm, Presentation this Wednesday at 8:50pm

• EngSoc: Need to make a few more edits

  • Next Steps: Wait for Georgia to look over ppt today (before meeting), then I can record the video.

  • Link: Winter 2024 EngSoc Sponsorship Proposal Wishlist Items

  • Deadline: March 10 for video submission

• MEF : Submitted proposal, need to sign up for a presentation slot for this Friday, practice, and execute presentation

  • Link: Winter 2024 MEF Sponsorship Proposal Wishlist Items MEF Proposal - Winter 2024.pptx

  • Deadline: Feb 5 to Mar 1, Proposal presentation (week of March 4)

  • All slides will take under 5 minutes to read out (assuming we keep all the words and speak quickly). We need to assign parts to Amy, Vibhinn, and I .

@Georgia Westerlund Giving Tuesday Proposal - done

@Wingchee W Updated team sponsor list - in progress

• @Nathan Green reaching out to Terrapure for renewal

@Wingchee W Sending update emails to existing sponsors - planned

@Prentice Hui Sponsor outreach email - in progress

• Take a look at this Sponsorship Email Templates

• How is this going?

• Any updates on the carbon fibre sponsor for mech?

@Emma Chan Media plan - in progress

• Making a reel for Instagram (flight test highlights)

  • Trying to gen-zify our Instagram? E.g using popular audios for Instagram reels

• Longer form content up next!

  • Will write a script/general outline for a promotional video

  • Should record videos of people working in the bay, meetings, etc.

• Consider editing our Instagram Bio?

@Emma Chan Sponsor appreciation posts - not started

• MEF, WEEF, EngSoc. Specific requirement for MEF:

  1. Proof of acknowledgement of MEF’s contribution to your organization or initiative provided at time of reimbursement.

  2. Include MEF’s logo on all marketing and promotional materials.

• Maybe we just do one sponsor appreciation post for everyone?
  (Question: What kind of acknowledgement? Information post on what each org is? Or more so their impact on WARG?)

• Sponsor Post should go up before the WEEF Presentation (Friday evening)

@Taim Al-Dabbagh @Georgia Westerlund Recruitment Posters - in progress

• WARG Poster (V2)

• We should move forward with printing the posters

March Open House

• Saturday, March 23rd from 10 AM to 4 PM

• Looking for 2-3 people to represent WARG

• Must register attendees by March 8: https://uofwaterloo.sharepoint.com/:x:/s/TM-ENG-EngineeringRecruitment/EdhKvKq2VKpBrlNUYNMjgzoBunwffnyKGeOGypJpZT7cKQ?e=WKx0Ib&CID=a1fbcefb-fe2f-cac3-f026-531a48d7f250

@Ryan Chan Running Team Socials - in progress

• Apparently socials are “boring”

@Ryan Chan Team sign update - In progress

• LED are in

• Bought wood

• Bought spray paint

• Will get plastic from EMS

• Should already have adhesives

• Next steps: laser cut wood

Make large print stand - Not started

• Scoping this for next term

• Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

• We would need a design done

• $100 deal from Prentice

@Georgia Westerlund Hoodie run - Not started

• Working on some preliminary ideas

• Should have something to present next week

• Comp merch