2024-03-05 Operations Meeting
- Georgia Vachon Westerlund
- R D
- Wingchee W
- Emma Chan
Date
Mar 5, 2024
Attendance
@Georgia Vachon Westerlund
@Wingchee W
@Megan Spee
@Alison Thompson
@Nathan Green
@Conall Kingshott
@Taim Al-Dabbagh
@Emma Chan
Announcements
Ops Leads Nominations!
Looking for a new ops lead that will be onsite next term
If interested, please fill out: Microsoft Forms
Subdivision Updates
@Georgia Vachon Westerlund Aspect Drone Solutions - in progress
Working on getting a sponsor onboard to help with ground school stuff
@Wingchee W WEEF Public Allocations spreadsheet has no new posted transactions
Will update AEAC Competition Budget if any new purchases or prospective purchases come up
Following up with EngSoc on delayed reimbursements
@Wingchee W W24 Sponsorship Proposals - in progress
WEEF: Nearly finalized
Next Step: Rehearsal this Tuesday at 9pm, Presentation this Wednesday at 8:50pm
EngSoc: Need to make a few more edits
Next Steps: Wait for Georgia to look over ppt today (before meeting), then I can record the video.
Link: Winter 2024 EngSoc Sponsorship Proposal Wishlist Items
Deadline: March 10 for video submission
MEF : Submitted proposal, need to sign up for a presentation slot for this Friday, practice, and execute presentation
Link: Winter 2024 MEF Sponsorship Proposal Wishlist Items MEF Proposal - Winter 2024.pptx
Deadline: Feb 5 to Mar 1, Proposal presentation (week of March 4)
All slides will take under 5 minutes to read out (assuming we keep all the words and speak quickly). We need to assign parts to Amy, Vibhinn, and I .
@Georgia Vachon Westerlund Giving Tuesday Proposal - done
@Wingchee W Updated team sponsor list - in progress
@Nathan Green reaching out to Terrapure for renewal
@Wingchee W Sending update emails to existing sponsors - planned
@Prentice Hui Sponsor outreach email - in progress
Take a look at this Sponsorship Email Templates
How is this going?
Any updates on the carbon fibre sponsor for mech?
@Emma Chan Media plan - in progress
Making a reel for Instagram (flight test highlights)
Trying to gen-zify our Instagram? E.g using popular audios for Instagram reels
Longer form content up next!
Will write a script/general outline for a promotional video
Should record videos of people working in the bay, meetings, etc.
Consider editing our Instagram Bio?
@Emma Chan Sponsor appreciation posts - not started
MEF, WEEF, EngSoc. Specific requirement for MEF:
Proof of acknowledgement of MEF’s contribution to your organization or initiative provided at time of reimbursement.
Include MEF’s logo on all marketing and promotional materials.
Maybe we just do one sponsor appreciation post for everyone?
(Question: What kind of acknowledgement? Information post on what each org is? Or more so their impact on WARG?)Sponsor Post should go up before the WEEF Presentation (Friday evening)
@Taim Al-Dabbagh @Georgia Vachon Westerlund Recruitment Posters - in progress
We should move forward with printing the posters
March Open House
Saturday, March 23rd from 10 AM to 4 PM
Looking for 2-3 people to represent WARG
Must register attendees by March 8: https://uofwaterloo.sharepoint.com/:x:/s/TM-ENG-EngineeringRecruitment/EdhKvKq2VKpBrlNUYNMjgzoBunwffnyKGeOGypJpZT7cKQ?e=WKx0Ib&CID=a1fbcefb-fe2f-cac3-f026-531a48d7f250
@Ryan Chan Running Team Socials - in progress
Apparently socials are “boring”