2024-03-12 Operations Meeting

Date

Mar 12, 2024

Attendance

  • @Georgia Vachon Westerlund

  • @Wingchee W

  • @Emma Chan

  • @Taim Al-Dabbagh

  • @Megan Spee

Announcements

Subdivision Updates

  • @Georgia Vachon Westerlund Aspect Drone Solutions - in progress

    • Working on getting a sponsor onboard to help with ground school stuff

  • @Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

  • @Wingchee W notices that Sarah gives final procurement costs that exclude taxes and shipping, hence we put down the wrong final costs on our internal ledger → wrongly assume how much money we have left in the accounts

  • Will update AEAC Competition Budget if any new purchases or prospective purchases come up

  • EngSoc’s delayed reimbursement: Alison had not received reimbursement from the time she put in the request around mid Jan 2024. Hilus got back to us saying the reimbursement will be processed promptly.

  • @Wingchee W W24 Sponsorship Proposals - done

    • WEEF: done

      • Funding decisions posted!

    • EngSoc: done

      • Next step: Waiting for funding decision

    • MEF : done

      • Next step: Waiting for funding decision

  • @Georgia Vachon Westerlund Giving Tuesday Proposal - done

    • Follow up with Prof T

  • @Wingchee W Updated team sponsor list - in progress

    • @Nathan Green reaching out to Terrapure for renewal

  • @Wingchee W Sending update emails to existing sponsors - planned

  • @Emma Chan Media plan - in progress

    • Making a reel for Instagram (flight test highlights)

      • Trying to gen-zify our Instagram? E.g using popular audios for Instagram reels

      • participate in harmless trends?

    • Longer form content up next!

      • Will write a script/general outline for a promotional video

      • Should record videos of people working in the bay, meetings, etc.

    • Consider editing our Instagram Bio?

      • “Reaching the skies, one copter at a time.

        University of Waterloo design team focused on innovating the aerial vehicle industry.”

      • “Putting something great in the sky.”

      • “Let’s put something great in the sky.”

  • @Taim Al-Dabbagh Recruitment Posters - in progress

    • Printed!

    • Going to order some double sided tape to put it up in the bay

  • March Open House - in progress

    • Saturday, March 23rd from 10 AM to 4 PM

    • Attendees: Wingchee, Georgia, Neel

  • @Ryan Chan Running Team Socials - in progress

    • Apparently socials are “boring”

    • Looking into karting

      • Two places possible

      • 1 hour for 400-500 bucks

    • Escape rooms

    • Paintball

Action Items

Asana Tasks