2024-05-13 Operations Meeting
- Georgia Vachon Westerlund
- Wingchee W
- R D
Date
May 13, 2024
Attendance
@Georgia Vachon Westerlund
@Wingchee W
@Emma Chan
@Nathan Green
@Alison Thompson
Announcements
This is our first meeting of the term (yay!)
SUPER IMPORTANT: Fill our the team roster now https://forms.microsoft.com/r/ka0MJHJQ9D
No meeting new week for Victoria Day
Please walk through OPS Roadmap S24
Subdivision Updates
@Georgia Vachon Westerlund Competition logistics - in progress
@Georgia Vachon Westerlund / @Emma Chan Phase 2 Proposal Presentation - in progress
@Wingchee W Need to train someone to take over as Finance PM for S24
Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time
Will update AEAC Competition Budget if any new purchases or prospective purchases come up
EngSoc’s delayed reimbursement: it turns out that EngSoc can lose sight of the earlier reimbursement request emails, so if EngSoc hasn’t given reimbursement in about a month, might wanna email to see if in case they lose sight of the reimbursement request email
@Wingchee W S24 Sponsorship Proposals
WEEF:
Wait for release S24 email
EngSoc:
Email released, started a Discord thread
MEF :
Wait for S24 release email
Extended deadline for W23 funds is June 30, 2024. Please allow 3-4 weeks for the university to process MEF-specific purchases.
@Wingchee W Updated team sponsor list - in progress
@Wingchee W Sending update emails to existing sponsors - planned
Moving to after the comp
@Emma Chan Media plan - in progress
Youtube PEGASUS Proof of Flight Uploaded Unlisted
Making reels for Instagram
Reveal video to be posted on IG
Longer form content up next!
Wrote a script/general outline for a video about “What is WARG?”
https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing
Will create storyboard for necessary shots of people working in the bay, meetings, etc.
Work on media schedule for comp season
Need to discuss which camera we are purchasing for next term
https://www.keh.com/shop/nikon-d810-36-3-megapixel-digital-slr-camera-body-only-black.html
https://www.keh.com/shop/nikon-d5300-24-2-megapixel-digital-slr-camera-body-only-black.html
https://www.keh.com/shop/canon-eos-rebel-t6i-24-2-megapixel-digital-slr-camera-body-only.html
https://www.keh.com/shop/canon-eos-70d-20-2-megapixel-digital-slr-camera-body-only-black.html
@Ryan Chan Running Team Socials - in progress
@Daniel Puratich Recruitment Strategy
Blast email to profs in school of accounting and finance
@Daniel Puratich Campfire social
May 31 post-comp celebration (baking?)
July 5 campfire