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2024-05-13 Operations Meeting

2024-05-13 Operations Meeting

Date

May 13, 2024

Attendance

  • @Georgia Westerlund

  • @Wingchee W

  • @Emma Chan

  • @Nathan Green

  • @Alison Thompson

Announcements

  • This is our first meeting of the term (yay!)

  • SUPER IMPORTANT: Fill our the team roster now Microsoft Forms

  • No meeting new week for Victoria Day

  • Please walk through OPS Roadmap S24

Subdivision Updates

  • @Georgia Westerlund Competition logistics - in progress

  • @Georgia Westerlund / @Emma Chan Phase 2 Proposal Presentation - in progress

  • @Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

  • Will update AEAC Competition Budget if any new purchases or prospective purchases come up

  • EngSoc’s delayed reimbursement: it turns out that EngSoc can lose sight of the earlier reimbursement request emails, so if EngSoc hasn’t given reimbursement in about a month, might wanna email to see if in case they lose sight of the reimbursement request email

     

  • @Wingchee W S24 Sponsorship Proposals

    • WEEF:

      • Wait for release S24 email

    • EngSoc:

      • Email released, started a Discord thread

    • MEF :

      • Wait for S24 release email

      • Extended deadline for W23 funds is June 30, 2024. Please allow 3-4 weeks for the university to process MEF-specific purchases.

  • @Wingchee W Updated team sponsor list - in progress

  • @Wingchee W Sending update emails to existing sponsors - planned

    • Moving to after the comp

  • @Ryan Chan Running Team Socials - in progress

  • @Daniel Puratich Recruitment Strategy

    • Blast email to profs in school of accounting and finance

  • @Daniel Puratich Campfire social

    • May 31 post-comp celebration (baking?)

    • July 5 campfire

  • @Ryan Chan Team sign update - DOne

image-20240402-233006.png
  • @Ryan Chan Pegasus Sponsor Stickers - Done

    • Added to the drone at the end of last term

  • @Georgia Westerlund Competition merch - in progress

    • We have a quote

    • Need to fix files and give them the okay to start printing

  • @Georgia Westerlund Hoodie run - Not started

    • Working on some preliminary ideas

    • Should have something to present next week

    • Comp merch

  • Make large print stand - Not started

    • Scoping this for next term

    • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

    • We would need a design done

    • $100 deal from Prentice

    • Look into Westmount signs

Action Items

Asana Tasks

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