2024-05-13 Operations Meeting

• @Georgia Westerlund Competition logistics - in progress

• @Georgia Westerlund / @Emma Chan Phase 2 Proposal Presentation - in progress

• @Wingchee W Need to train someone to take over as Finance PM for S24

Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Will update AEAC Competition Budget if any new purchases or prospective purchases come up

• EngSoc’s delayed reimbursement: it turns out that EngSoc can lose sight of the earlier reimbursement request emails, so if EngSoc hasn’t given reimbursement in about a month, might wanna email to see if in case they lose sight of the reimbursement request email

   

• @Wingchee W S24 Sponsorship Proposals

  • WEEF:

    • Wait for release S24 email

  • EngSoc:

    • Email released, started a Discord thread

  • MEF :

    • Wait for S24 release email

    • Extended deadline for W23 funds is June 30, 2024. Please allow 3-4 weeks for the university to process MEF-specific purchases.

• @Wingchee W Updated team sponsor list - in progress

• @Wingchee W Sending update emails to existing sponsors - planned

  • Moving to after the comp

• @Emma Chan Media plan - in progress

• Youtube PEGASUS Proof of Flight Uploaded Unlisted

• Making reels for Instagram

  • Reveal video to be posted on IG

• Longer form content up next!

  • Wrote a script/general outline for a video about “What is WARG?”

  • https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing

  • Will create storyboard for necessary shots of people working in the bay, meetings, etc.

• Work on media schedule for comp season

• Need to discuss which camera we are purchasing for next term

  • https://www.keh.com/shop/tamron-70-200mm-f-2-8-di-ld-if-sp-macro-a001nii-8-pin-autofocus-lens-for-nikon-77-without-tripod-collar-1.html

  • https://www.keh.com/shop/nikon-d810-36-3-megapixel-digital-slr-camera-body-only-black.html

  • https://www.keh.com/shop/nikon-d5300-24-2-megapixel-digital-slr-camera-body-only-black.html

  • https://www.keh.com/shop/canon-eos-rebel-t6i-24-2-megapixel-digital-slr-camera-body-only.html

  • https://www.keh.com/shop/canon-eos-70d-20-2-megapixel-digital-slr-camera-body-only-black.html

• @Ryan Chan Running Team Socials - in progress

• @Daniel Puratich Recruitment Strategy

  • Blast email to profs in school of accounting and finance

• @Daniel Puratich Campfire social

  • May 31 post-comp celebration (baking?)

  • July 5 campfire

• @Ryan Chan Team sign update - DOne

Open

• @Ryan Chan Pegasus Sponsor Stickers - Done

  • Added to the drone at the end of last term

• @Georgia Westerlund Competition merch - in progress

  • We have a quote

  • Need to fix files and give them the okay to start printing

• @Georgia Westerlund Hoodie run - Not started

  • Working on some preliminary ideas

  • Should have something to present next week

  • Comp merch

• Make large print stand - Not started

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

  • Look into Westmount signs