2024-06-03 Operations Meeting

• @Georgia Westerlund Will be sending out the sponsor newsletter by the end of this week

  • @Emma Chan Do we have any photos of members using sponsored tools? (Keysight, Hakko products?)

  • Pics of Hakko products, not sure about Keysight. Will attach sponsored tools photos.

• @Emma Chan

  • Emailed about taking old site down.

  • Email Katrina with feedback + photos.

  • Trying to reach out to Waterloo Media for article coverage or external media.

• @Wingchee W Need to train someone to take over as Finance PM for S24

  • Meeting with @Charlie Vegas-Kisielowski planned for this week

- Note from Wingchee: Might wanna consider if we want to promote them to PM immediately. I can teach them the Finance WARG-specific stuff I learned throughout time

• Check for new posted transactions on WEEF public allocation spreadsheet every Friday. Explained to Charlie in ops-finance.

• @Wingchee W S24 Sponsorship Proposals

  • WEEF: Due ?

    • Registration opened. Waiting for confirmed workshop date. Started discord thread and excel spreadsheet for it

    • Second WEEF workshop on Thursday, June 6th from 5-7pm in E5-3101. I think more details will be released at meeting/right after meeting

  • EngSoc: Due June 6

    • Email released, started a Discord thread and excel spreadsheet for it

    • I started and worked on the S24 EngSoc ppt. Updated our project + competition info, and the items requested by EE and Mech. Will wait for Alison to check Mech items before working on it further.

  • MEF : Due ?

    • Wait for S24 release email

    • Extended deadline for W23 funds is June 30, 2024. Please allow 3-4 weeks for the university to process MEF-specific purchases. Working on this rn!

• @Wingchee W Updated team sponsor list - in progress

• @Emma Chan Media plan - in progress

• Making reels for Instagram

  • Reveal video to be posted on IG

• Longer form content up next! (emphasis on this now that comp is over!)

  • Wrote a script/general outline for a video about “What is WARG?”

  • Long form WARG Video script

  • Will create storyboard for necessary shots of people working in the bay, meetings, etc.

  • *Now biggest priority as comp is finished!

• @Daniel Puratich Recruitment Strategy

  • Blast email to profs in school of accounting and finance

• @Daniel Puratich Campfire social

  • July 5 campfire

  • Figure out booking time, advertise it in the server

• @Georgia Westerlund Competition merch - Done

• @Georgia Westerlund Hoodie run - Not started

  • Working on some preliminary ideas

  • Should have something to present next week

  • Comp merch

• Make large print stand - Not started

  • Scoping this for next term

  • Vista Print offers a 33 x 81 inch roll up banner for ~$150: VistaPrint CA

  • We would need a design done

  • $100 deal from Prentice

  • Look into Westmount signs