2024-09-17 Operations Meeting

@Georgia Vachon Westerlund

@Emma Chan

• Old site taken down!

@Ryan Chan Trophy engraving - in progress

• emailed and have a vendor willing to do it, they have the exact metal plate for the engraving

• need to drop trophy off and get a quote (my car broke down so I’ll either do it with my roommate or figure smth out)

@Georgia Vachon Westerlund Internal purchase protocol update - done

• Internal Purchase Protocol

@Charlie Vegas-Kisielowski Reconciliation for the ledgers - done

• Has everything been added?

• F24 Wishlist - currently adding WEEF items, reach out for things such as quantity

Ideas for work split in fall:

• Finance role is created, work is taken on freely

• Outline system: Member reacts to ping to show ownership of the purchase request

  • If nobody reacts, ops lead takes a look

  • Will monitor how goes through fall term

Change IPP to ping @OPS-FINANCE

Sponsorship proposal presentations created, waiting on deadlines from WEEF, MEF and EngSoc

@Emma Chan Apple has been considering for a month now, will follow up - pending

@Emma Chan Media plan - in progress

Good recruitment content on our social medias!

@Emma Chan Longer form content up next! (emphasis on this now that comp is over!) - in progress

• https://docs.google.com/document/d/1q5ZMFqY9KthD5oPlhDfyUqdPUNEOYvhZeqUQQVfPpG8/edit?usp=sharing

• Finish story board this term

• Shooting takes place during fall term, where more people are available.

@Charlie Vegas-Kisielowski