2025-1-13 Operations Meeting

@Emma Chan Continual bootcamp reviews

@Ryan Chan New sponsor poster board - in progress

• @Georgia Westerlund to review/submit sample layouts to designer

• Buy a piece of poster board → print with wprint

• Possible wprint sponsorship?

@Ryan Chan Updated Peggy Sponsor Stickers - in progress

• New layout is done pending review/waiting on updated logos if we get more sponsors before comp

• @Georgia Westerlund @Emma Chan Look into new stickers for battery shrouds (new layout)

@Ryan Chan Banner/Flag - planned

• need to find a (cheap) supplier - quote that we found was $300

• finalize design

• Maybe ask if they can sponsor us?

@Victoria Gee Clean up old files, system, etc.

@Charlie Vegas-Kisielowski Double-entry research - In progress

• Quickbooks could work (up to 25 people)

• Look into a GIT based system

@Charlie Vegas-Kisielowski Can we plot team funds versus time?

• Along the same lines as double-entry, tracking entries and amounts per term

• Ledger for team funds (entirely)

• @Daniel Puratich Integrate system and have @Charlie Vegas-Kisielowski own it

@Emma Chan

• Look into automated financial software options

• Update W25 proposal slides

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - planned

• Proposal due at the end of W25 term

• Answer various questions/application for travel expenses grant

@Charlie Vegas-Kisielowski W25 Wishlist items list should be started asap

• @Emma Chan Ping people into channel for wishlist items!!!

@Victoria Gee Start on sponsorship list

• Requires support for identifying sponsors

• @Emma Chan Ask other subteams for sponsor “wishlist”

@Emma Chan Look into sponsorship events, look into UW print sponsorship

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Linkedin post review

• @Emma Chan Longer form content up next! - in progress

• Storyboard 50% complete

• Start filming b-roll, new members, etc.

@Emma Chan Info session w25 complete

• Looking for volunteers for SDC open house

• Back of the bay (middle bottom shelf) has posters

• @Victoria Gee Attend to speak to new members as well

Plan for March open house

• A little more general, will look for signup email from Teertstra

@Georgia Westerlund Comp shirts

• Design nearly finalized

• Order will be placed once the competition roster is finalized

@Georgia Westerlund F25 Softshell jacket order

• Seems like there’s enough interest to do this

• I can repurpose the order form from last year for this term

• Can be sent out during next week’s announcement

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)