2025-1-27 Operations Meeting

@Emma Chan Continual bootcamp reviews - ongoing

@Georgia Westerlund New sponsor poster board - in progress

• Need to review/submit sample layouts to designer

• Looking into potential WPrint

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

@Victoria Gee Clean up old files, system, etc. - PLANNED

• will document before changing anything

• I went through it here are my generalized thoughts

  • media ingest can condense into media; in general, all media should just go in a subfolder of media unless there’s some really specific reason

    • Can consolidate media folders with better clarity (Put media ingest within media)

  • couple different meeting recordings folders, could condense or just keep under subteam because they’re lowkey all EE

    • Just reach out to ask about condensing

  • funding proposals/wishlists are a little scattered, should just all go into the ops subfolder

    • @Emma Chan Can take a look

  • highkey a lot of the ops folders can be condensed into the general ones, like Administration and Digital Media

@Victoria Gee @Ryan Scomazzon To attend Wednesday SDC meeting - done

• Taking notes and voicing WARG’s future plans:https://uwarg-docs.atlassian.net/wiki/x/AYAWs

• Relevant to Ops:

  • they’re looking into getting official banners made for teams to hang above the bay

    • @Emma Chan does this come out of pocket?

    • Would look into giving teams printing service for banners (considering SDC funding)

  • wanted us to start thinking about a single photo that encapsulates the team as a whole

    • @Emma Chan Look into a candidate photo from media

  • @Georgia Westerlund Email to SDC for slideshow updates

@leena @timothy @Emma Chan Book a flight test time for new ops members

@Charlie Vegas-Kisielowski Double-entry research - In progress

• Quickbooks could work (up to 25 people)

• GunCash software to look into

  • @Emma Chan Lgtm, can be automated and it is open source

  • Look into setting up for a month long trial run

• @Emma Chan

• Waiting on wishlist for W25 slides

  • Ping more people, create deadline for entry (Feb 10)

• Look into total overall ledger

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS

• Proposal due at the end of W25 term

• Answer various questions/application for travel expenses grant

• Done within the next week (status?)

@Charlie Vegas-Kisielowski W25 Wishlist - in progress

@Charlie Vegas-Kisielowski EngSoc Proposals - planned

• Due on Feb 24

@Charlie Vegas-Kisielowski WEEF Proposal - planned

• Due date TBD

@Charlie Vegas-Kisielowski MEF Proposal - planned

• Due date TBD

@Victoria Gee Start on sponsorship list- in progress

• Requires support for identifying sponsors

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 everything in Asana currently, need to sort @Georgia Westerlund @Daniel Puratich

• @Shamanthi Rajagopal To look into more monetary sponsors!

• @Emma Chan To update current sponsor list

@Emma Chan WPrint Call - done

• Compile signage and print needs for this term in spreadsheet for WPrint

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

• @Emma Chan Book flight test time for camera use (week after next perhaps?)

• @Victoria Gee @Shamanthi Rajagopal to attend as well

@Emma Chan March Open House - planned

• Should participate, will bring up in leads @Georgia Westerlund

• Check volunteer list, will get leads/pms to volunteer

@Georgia Westerlund Comp Shirts - in progress

• Design finalized

• Order will be placed once the competition roster is finalized (quantities, etc.)

• @Emma Chan Will email imprint for finalization

@Emma Chan F25 Softshell jacket order - in progress

• Form closing on Friday at 11:59pm

• Order to be placed early next week

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)