2025-2-24 Operations Meeting

@Georgia Westerlund New sponsor poster board - in progress

• New design is done

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

• Can be my focus this week/next week

Relevant to Ops:

• @Timothy Trinh Look into a candidate photo from media

  • Comp Photo

  • Waterloo Eng Photo

  • Flight Test Team Photo (nov) This one for now?

  • Flight Test Ground

  • Another flight test photo

• @Georgia Westerlund Email to SDC for slideshow updates

  • Working on it

• @leena @timothy @Emma Chan Book a flight test time for new ops members (postpone tll past midterms)

@Charlie Vegas-Kisielowski Double-entry research - In progress

• GNUCash software to look into

  • Look into setting up for a month long trial run

  • @lena.ye @Timothy Trinh Transferring ledger info to GNUcash

• Ledgers to be correctly updated @lena.ye

• @Charlie Vegas-Kisielowski book a new sync to go through purchase requests?

  • Impromptu sessions 5-10 minutes, will announce for people to hop on

@Emma Chan

• Look into total overall ledger with GNUcash

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS W25 end

• Answer various questions/application for travel expenses grant

• Using last year’s proposal for this

• @Georgia Westerlund To review draft

EngSoc Proposals - DONE

@Charlie Vegas-Kisielowski WEEF Proposal - planned

• Set up templates/options: @Victoria Gee @Timothy Trinh

• @Timothy Trinh to update options on numbers sheet

• Modify tables in presentation

• Due date March 7

@Charlie Vegas-Kisielowski MEF Proposal - planned

• To start

• Due date Feb 28

@Victoria Gee Start on sponsorship list- in progress

• Create thread for sponsorships (after this meeting)

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 find emails, fill forms, etc.

• should officially track prospective sponsors (e.g. so we don’t spend multiple attempts trying) in a spreadsheet - made one in OneDrive

• @Shamanthi Rajagopal to work on cold emails with Victoria

• https://docs.google.com/spreadsheets/d/1jd3dfxW-_n4taZ6TXXVU8Sv5xagC0CYLvEut3I2sw9I/edit?usp=sharing

@Emma Chan WPrint Sponsorship - IN PROGRESS

• Waiting on response

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

• @Emma Chan Book flight test time for camera use (week after next perhaps?)

• @Victoria Gee @Shamanthi Rajagopal to attend as well

@Emma Chan March Open House - planned

• Will hound people to join, March 7

• Check volunteer list, will get leads/pms