2025-3-03 Operations Meeting

@Georgia Westerlund New sponsor poster board - in progress

• New design is done

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• New layout is pending review

• Look into new stickers for battery shrouds (new layout)

• Looking into potential WPrint

• Can be my focus this week/next week

SDC meeting this Wed again, Ryan is attending @Victoria Gee to join

• @Georgia Westerlund Email to SDC for slideshow updates

  • Still waiting on a reply, I’ve followed up

• @leena @timothy @Emma Chan Book a flight test time for new ops members (postpone till past midterms)

@Charlie Vegas-Kisielowski Double-entry research - In progress

@lena.ye @Timothy Trinh Transferring ledger info to GNUcash

• Look into setting up for a month long trial run

• Tim: slowly transferring ledger data into GNUCash (sorry got delayed cause of midterms), should be able to push a setup onto github sometime this week

@Charlie Vegas-Kisielowski book a new sync to go through purchase requests?

• Impromptu sessions 5-10 minutes, will announce for people to hop on

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - IN PROGRESS W25 end

• Answer various questions/application for travel expenses grant

• Using last year’s proposal for this

• @Georgia Westerlund To review draft

• @Charlie Vegas-Kisielowski To prepare faculty letter of support

EngSoc Proposals - DONE

@Charlie Vegas-Kisielowski WEEF Proposal - planned

• Set up templates/options: @Victoria Gee @Timothy Trinh

• Options sheet updated

• Modify tables in presentation, adding descriptions, (get pms/leads on this @Emma Chan )

• Due date March 7

MEF Proposal - DONE

• Presentation portion, 1-2 ops members + pms/leads

@Victoria Gee Start on sponsorship list- in progress

• Create thread for sponsorships (after this meeting)

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 find emails, fill forms, etc.

• should officially track prospective sponsors (e.g. so we don’t spend multiple attempts trying) in a spreadsheet - made one in OneDrive

• @Shamanthi Rajagopal to work on cold emails with Victoria

• https://docs.google.com/spreadsheets/d/1jd3dfxW-_n4taZ6TXXVU8Sv5xagC0CYLvEut3I2sw9I/edit?usp=sharing

@Emma Chan WPrint Sponsorship - IN PROGRESS

• Waiting on response

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • Start filming b-roll, new members, etc.

• @Emma Chan Book flight test time for camera use (week after next perhaps?)

• @Victoria Gee @Shamanthi Rajagopal to attend as well

@Emma Chan March Open House - planned

• Will hound people to join, March 7

• @Shamanthi Rajagopal to sign up yay!

@Georgia Westerlund Comp Shirts - in progress

• Design is done, getting comp member sizes this week

• Will get a quote from Imprint this week as well

@Emma Chan F25 Softshell jacket order - DONE

• Payment being received!

• Plan is to hand these out by the end of this week

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)