2025-3-24 Operations Meeting

@Georgia Westerlund New sponsor poster board - in progress

• @Emma Chan Adding WPrint and Textreme to new design

@Georgia Westerlund Updated Peggy Sponsor Stickers - in progress

• Designs finalized, to send to Wprint

@Emma Chan Tim, Shamanthi for test flight

@lena.ye @Timothy Trinh Transferring ledger info to GNUcash

• Branch on github, setup for the accounts for @Daniel Puratich to look over

• @lena.ye Transferring information

Thoughts on cross-referencing the public WEEF spreadsheet with our ledgers because we recently keep picking empty accounts (should send out a warning) @Victoria Gee

Asking Sarah about transaction history for accounts, team funds, clarification on sponsor accounts @Victoria Gee

@Emma Chan Add purchasing clarity to leads meeting

Somebody to take charge of ledger verification for purchases? @Shamanthi Rajagopal

@Charlie Vegas-Kisielowski Stanford Fleming Travel Grant - DONE W25 end

• Submitted

EngSoc Proposals - DONE

WEEF Proposal - DONE

MEF Proposal - DONE

• Lowest option secured, good job team!!

• Have options be more similar in value in the future

@Victoria Gee Start on sponsorship list- in progress

• https://docs.google.com/spreadsheets/d/1PQx3fCTxHuK1xkjsPFZWv5XmCZ5A08YZ16sEX0FvYkc/edit?gid=0#gid=0 find emails, fill forms, etc.

• I will try to login to warg email at today’s meeting because of verification code sent to email - Shamanthi.

• 3 emails sent out

Textreme Sponsorship

• @Victoria Gee sent sponsor agreement, waiting on response

• TeXtreme Sponsor Agreement.docx

@Emma Chan WPrint Sponsorship - IN PROGRESS

• 15-20 stickers, 1 poster board, 10 posters (laminated)

@Emma Chan Media plan - in progress

• Continual biweekly instagram posts/stories

• Open house post soon

• Longer form content up next! - in progress

  • Storyboard 50% complete

  • @Shamanthi Rajagopal Storyboard thoughts?

  • Gonna ask to send media folder link again because I did not get email for some reason (s2rajago@uwaterloo.ca)

  • https://docs.google.com/document/d/1GZTLNc8n03aVXAxUph0OfKQgl053xHOzCFVwl6NrXI8/edit?usp=sharing (started more detailed storyboard, will add visuals soon)

  • @Emma Chan for review

  • Start filming b-roll, new members, etc. To ask onsite to start to use camera

  • Goal: To finish by end of next term, finalize storyboard this week and start filming

Instagram post will go up this week (March open house)

@Georgia Westerlund Comp Shirts - in progress

• Request sent!

@Emma Chan F25 Softshell jacket order - DONE

@Ryan Chan Patches - in progress

• Designer is working on polished drawings, had projects until 11/27, will be calling with her to discuss details.

• Ask for round of suggestions, one more iteration set based off that

• Look into cost and manufacturing, sizing, etc.

• Mid February goal for finalization (assuming finished design around January)