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Comp Travellers:

  • Brielle

  • Aidan

  • Ryan

  • Sahil

  • Anthony

  • Daniel

  • Jenny

  • Matthew

Vehicles:

  • Secure them from the SDC, and we need 4 SDC approved drivers. Each driver can only drive up to 6h each. Each driver needs full clearence incl. truck training

  • Confirm that trucks have covers

  • Jenny will be dropped off at Winnipeg James Richardson on the way home

  • Drivers:

    • Aidan - Needs truck training

    • Anthony - Needs truck training

    • Brielle - Needs form and truck training

    • Matthew - Needs form and truck training

  • Fuel: We are responsible for delivering the vehicles back with a full tank.

  • Approximate storage size and select vehicles based on this: Mech to do once a/c frame is completed, fw/cv once peripherals are completed.

    • Preferred we take 1 truck (4 seater) and the RAV4 (4 seater).

Hotels:

  • Check hotels in Wawa, Marathon and White River.

  • 2 to a room, Brielle and Jenny in one room, men can be paired however. 4 rooms for the whole team.

  • Hotel Dates: May 4th night, May 8th night

  • Double check in conops and comp when we get accommodation

Equipment:

  • Each team should define a list of things they need to bring and own, and we’ll plan accordingly.

  • Set up a spreadsheet that we’ll fill out as we go

  • Luggage is on a personal basis, plan for roughly a week of travel, try and limit to one suitcase or equivalent and one backpack. Luggage check closer to comp and exact vehicles planned

Food:

  • Snack run before comp - covered by team funds

  • Water, First Aid, Sunscreen - covered by team funds

  • Meals provided for by your own funds

Budgeting

  • Comp Fees are going to be paid via invoice, $2 260.

  • Things to budget:

    • Hotels - Contact and confirm

      • Try to directly pay via invoice using a travel advance request

    • Gas - $2400 (upper bound)

      • We’ll allocate a certain amount to each driver and make a travel advance request in their name, but not sure how this will work as gas amount is uncertain.

    • Incidentals (Water, First Aid, Sunscreen, Snacks, Emergencies etc.) - $300

Action Items:

  • Confirm trucks have covers and start truck training for all, forms for Brielle and Matthew

  • Check vehicle availability and secure

  • Select a hotel

  • Confirm how gas will be paid for

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