References

Skillset Levelling Rubric
Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).
Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.

Purpose

The reason this document exists is because we do not want to repeat previous mistakes which specifically occurred in Competition AEAC S23 . This document outlines the selection guidelines and possibly roles while the subpages are specific to each competition we participate in.

Historical Attendance Data

Competition Date	Notes
2021	COVID-19, no travel. Everyone who was still in Waterloo was invited to participate.
2022 Early Summer	8 attendees, leads and senior members. No documentation of this era but things went well.
2023 Early Summer	10 attendees, leads and senior members. Competition AEAC S23

Decision Guide

Guidelines

All attendees must hold at least 1 defined role
- It’s permissible to be there to learn however that role must be defined so everyone is on the same page
- Everyone’s role needs to be clearly defined, communicated, and agreed upon by all parties
Finalize attendee count early, then figure out actual names later on
- Vehicles needs to be clarified and booked ASAP
- Who ends up going is largely based on commitment which can vary over the course of months
Finalize key roles early
- These are people who have long-term buildup of knowledge that are considered irreplaceable
- Key roles include
  - Pilot(s)
    - Holds Pilot role.
    - Holds advanced license
    - Holds months of experience in flying with WARG
  - Ground station operator(s)
    - Holds meaningful experience working with pilot on flight line
    - Holds irreplaceable technical experience
  - Manager(s)
    - Preferably Holds director role.
      - This is not a hard requirement, but it is recommended.
      - The idea behind this is that directors should have the most experience with managing this group of people. If directors are not involved this may not be the case in which case a non-director may take the manager role.
    - Has experience managing the team under high stress environments
- Obtaining to one of these key positions will be outlined in Skillset Levelling Rubric
Subteam lead nomination
- each subteam lead can nominate/select one of their team members (including themselves) to attend as a specialist for that subteam
- this person is expected to be deeply involved in their subteam leading up to competition
- more details to be included
to be continued

Selection Criteria - To be reviewed at first F23 Leads

Via 2023-08-17 EOT Meeting Minutes

Conall Kingshott R D Megan Spee to work on selection criteria post EOT S23 Leads

Criterion	Description	Notes
Technical expertise (general)	Technical expertise is valued at an engineering competition. May not be as highly valued as specific project expertise, however. Example: Soldering skills.
Project expertise (specific to competition)	People who have worked on the drone and associated competition systems directly. Example: Airframe design, assembly, and wiring.
Cross subteam involvement (diversity and flexibility)	Someone who can perform multiple different duties (as circumstances require). Familiar with multiple (possibly unrelated) competition systems. Integration skills.
Teamwork	Communication, time management, responsiveness to feedback, ability to collaborate, and conflict management. Has the team’s best interest in mind.
Future team membership/ leadership potential	Value for newer members attending may be very high if they have interest in staying on the team for a while or taking on leadership positions in the future.
Investment	Strong desire to see competition drone working and demonstrates effort to make it happen. Desire to attend competition.

Selection process

TODO: Remove when integrated with sections

Self nomination form
Have leads of each subteam go through the self-nom form and select from this list
Will cumulate in a vote at some point if consensus cannot be reached

Interest

This stage determines which members are interested in attending competition.

All members have the opportunity to apply if they are interested and available to attend competition through a self nomination form.

Self nomination form:

Makes clear that the member must be available to:
- Work in the bay TODO: from 1 week before departure to departure
- Travel to the competition venue
- Work on competition tasks at competition
- Attend the competition banquet
- TODO: Return? Detours to airports?
Identification (e.g. name, Discord username, subteam)
Reason why they are a good candidate (e.g. project expertise, cross subteam skills)

Shortlist

This stage determines which members have the required skills to attend competition.

Each subteam lead goes through the list of their subteam members and selects members they believe to have the required skills.

No more than TODO(make somewhat generous it’s just a shortlist) members per subteam

Roles

This stage determines the role(s) of each member.

The subteam leads and directors meet to assign members to role(s) and finalizes attendance.

The meeting is announced at least 1 week in advance
The meeting is held publically, although all remaining members may be muted by default
- Subteam leads and directors may unmute members at their discretion

TODO Vote?

Competition roles and tasks

All attendees must be comfortable working in a high stress environment including:
- Limited resources
- Fast paced with tight deadlines
- Unfamiliar location
Key role:
- An attendee with this role does not hold any other roles during competition
  - The purpose of this requirement is to ensure this person is dedicated for their primary role. They may assist with other roles, but should not be relied upon for any other role.
General role:
- A single attendee may hold this role and other general roles

Role	Description of tasks	Prerequisites	Type
Pilot	Fly the drone at competition Control and handling System state and behaviour Communicate with others about flight requirements and drone status	Advanced RPAS licence WARG pilot level: Highest (TODO Define) Experience manually piloting competition drone Experience with the drone characteristics (manual and autonomous) Experience piloting the competition drone along a ground station and ground station operator	Key
Ground station operator	Operate the ground station program(s) Plan and execute flight paths Communicate critical information to pilot Interface between pilot and rest of flightline crew during flight Log and analyze flight data	WARG ground station level: Highest (TODO Define) Experience operating the ground station program(s) Experience operating with a pilot	Key
Manager	Ensure attendees are clear on tasks Maintain team cohesion Clearly communicate plans and updates Organize meetings as necessary	Subteam lead or director role Ability to organize a large group of people Strong communication skills Strong interpersonal management and conflict resolution skills	Key
Driver	Drive to and from competition below WARG’s absolute maximum speed limit Park, unload, and load vehicle Familiarize route to destination	Class G driver’s licence or equivalent Registered SDC driver Experience driving an SDC vehicle	General
Driver with trailer	Drive to and from competition below WARG’s absolute maximum speed limit Park, unload, and load vehicle and trailer Hitch, unhitch, and move trailer Familiarize route to destination	Class G driver’s licence or equivalent Registered SDC driver Experience driving an SDC vehicle Completed trailer training with Graeme	General
Navigator	Occupy front passenger seat No sleeping in this seat Direct driver along route Check in regularly and relay information between vehicles Climate and music control	Experience driving Strong communication skills ~~Good taste in music~~	General
Logistics	Manage and record team finances for competition Check into and out of hotels Communicate travel and lodging to team Coordinate rest stops and meals Communicate with competition organizers	Strong planning skills Strong communication skills Attention to detail	General
Flightline assembly	Assemble the landing gear, props, cabin for any preflight assembly that is necessary	Experience working with physical competition drone at flight tests Ability to identify and solve mechanical issues Strong attention to detail	General
Pit organization	Organize equipment and tables for good workflow	Experience using WARG bay and tools Familiar with mechanical and electrical subteam workflows Familiar with Autonomy hardware	General
Frame assembly	Assemble and repair the structural components of the drone X-frame, landing gear	Experience with assembling and repairing the competition drone’s structural components	General
Cabin and device mounting	Assemble and repair the nonstructural components of the drone Cabin, electronic device mounts	Experience with assembling and repairing the competition drone’s nonstructural components Knowledge of nonmechanical subsystems Strong integration skills	General
Harnessing	Assemble, test, and repair the drone’s power and wiring systems Charge and store batteries as appropriate	Experience with the competition drone’s physical wiring layout Experience with assembling and testing the drone’s power and wiring systems Experience with soldering Experience with oscilloscopes Experience with motors and ESCs Strong integration skills	General
Flight Control System	Ensure drone sensors, communication, and control systems are working correctly Pixhawk, GPS, camera, antenna, etc. Analyze logs Troubleshoot and solve issues Calibrate sensors and tune control system	Experience working on and troubleshooting flight control system Pixhawk, GPS, cameras, antenna, etc. Experience analyzing logs Ability to identify and solve control system issues Familiar with calibration	General
Tracking Antenna Mechanical	Ensure tracking antenna’s mechanical systems are working correctly Troubleshoot and make repairs if required	Experience with tracking antenna at flight tests TODO: Others?	General
Tracking Antenna Controls	Ensure nonmechanical systems are working correctly Electrical Software Troubleshoot and make repairs if required	Experience with tracking antenna at flight tests TODO: Others?	General
Autonomy airside system	Setup and run airside system software Setup and configure airside system hardware Debug and troubleshoot airside system Log and analyze flight data	Knowledge of the airside system architecture Knowledge of airside system design decisions Experience with the airside system software and expected behaviour Experience with the airside system hardware Jetson, $200 CV camera, power, communication Experience with command line in Windows and Linux operating environment Strong debugging skills at flight tests	General
Autonomy groundside system	Setup and run groundside system Debug and troubleshoot groundside system Log and analyze flight data	Knowledge of the groundside system architecture Knowledge of groundside system design decisions Experience with the groundside system and expected behaviour Experience with the groundside system hardware Computer, sunshade, antenna Experience with command line in Windows Strong debugging skills at flight tests	General
Presenter	Practice and finetune presentation at competition with other presenters Practiced before competition as well Present at the competition	Involved with the development of the presentation Strong oral communication skills Presentation visual design skills	General
Presenter French	Practice and finetune presentation at competition with other presenters Practiced before competition as well Present at the competition in French	Orally fluent in technical French Involved with the development of the presentation French slide Strong oral communication skills Presentation visual design skills	General
Report Writing	Ready and able to write the post task report Understand competition objectives and WARG outcomes Understand drone systems Analyze causes of possible failure Communicate information to a general audience	Strong technical writing skills Strong English writing skills Involved in flight test post mortems Ability to recommend changes by analyzing what happened previously Reflection Attention to detail	General
Media	Take photos and videos of WARG progress Filter through albums and edit photos and videos taken Post photos and video on WARG social media and Discord Ensure WARG sponsor logos are in frame and mentioned	Familiarity with the team and subsystems Integrates well into the team Experience with using cameras for photography and/or cinematography Experience with photo and video editing Experience with WARG social media Good storyweaving skills	General

Competition Roster Selection Guide