References
Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).
Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.
Purpose
The reason this document exists is because we do not want to repeat previous mistakes which specifically occurred in AEAC 2023 Competition Roster Selection . This document outlines the selection guidelines and possibly roles while the subpages are specific to each competition we participate in.
Historical Attendance Data
Competition Date | Notes |
|---|---|
2021 | COVID-19, no travel. Everyone who was still in Waterloo was invited to participate. |
2022 Early Summer | 8 attendees, leads and senior members. No documentation of this era but things went well. |
2023 Early Summer | 10 attendees, leads and senior members. AEAC 2023 Competition Roster Selection |
Decision Guide
Requirements
All attendees must hold at least 1 defined role
It’s permissible to be there to learn however that role must be defined so everyone is on the same page
Everyone’s role needs to be clearly defined, communicated, and agreed upon by all parties
Finalize attendee count early, then figure out actual names later on
Vehicles needs to be clarified and booked ASAP
Who ends up going is largely based on commitment which can vary over the course of months
Finalize key roles early
These are people who have long-term buildup of knowledge that are considered irreplaceable
Obtaining to one of these roles will be outlined in Skillset Levelling Rubric
to be continued
Criteria
Via 2023-08-17 EOT Meeting Minutes
Conall Kingshott R D Megan Spee to work on selection criteria post EOT S23 Leads
Criterion | Description |
|---|---|
Project expertise (specific to competition) | People who have worked on the drone and associated competition systems directly. Example: Airframe design, assembly, and wiring. |
Technical expertise (general) | Technical expertise is valued at an engineering competition. Example: Soldering skills. |
Cross subteam involvement (diversity and flexibility) | Someone who can perform multiple different duties (as circumstances require). Familiar with multiple (possibly unrelated) competition systems. Integration skills and architecture knowledge. |
Teamwork | Communication, time management, responsiveness to feedback, ability to collaborate, and conflict management. Has the team’s best interest in mind. |
Working under pressure | Demonstrated the ability to work well in high stress environments:
Example: Debugging during flight test. |
Future team membership/ leadership potential | Value for newer members attending may be very high if they have interest in staying on the team for a while or taking on leadership positions in the future. |
Investment | Strong desire to see competition drone working and demonstrates effort to make it happen. Desire to attend competition. |
Process
Members are assigned to competition roles.
Interest
This stage determines which members are interested in attending competition.
All members have the opportunity to apply if they are interested and available to attend competition through a self nomination form.
Self nomination form:
Makes clear that the member must be available to:
Work on the competition drone for several weeks leading up to the departure date
Travel to the competition venue
Work on competition tasks at competition
Attend the competition banquet
Identification (e.g. name, Discord username, subteam)
Reason why they are a good candidate (e.g. project expertise, cross subteam skills)
Form DRAFT: https://docs.google.com/forms/d/1zHzYWMY1_I1I36wxigwXNpZyZluXX7eEwX_4u4NARJg/edit
Please read & review and make comments as you see fit
Shortlist
This stage determines which members have the required skills to attend competition.
A list is created from the self nomination form. Each subteam lead goes through the list and selects members from their subteam that they believe to meet the selection criteria above.
Roles
This stage determines the role(s) of each member.
The subteam leads and directors meet to assign members to role(s) and finalizes attendance.
The meeting is announced at least 1 week in advance
The meeting is held publically, although all remaining members may be muted by default
Subteam leads and directors may unmute members at their discretion
Assignment is by consensus
If consensus cannot be reached, then by voting
Competition roles and tasks
Role types:
Key: An attendee with this role does not hold any other roles during competition
The purpose of this requirement is to ensure this person is dedicated for their primary role. They may assist with other roles, but should not be relied upon for any other role
General: An attendee with this role may hold this role and other general roles
Role | Description of tasks | Prerequisites | Type |
|---|---|---|---|
Pilot |
|
Where experience is at least 2 months. | Key |
Ground station operator |
|
Where experience is at least 2 months. | Key |
Manager |
|
| Key |
Driver |
|
| General |
Driver with trailer |
|
| General |
Navigator |
|
| General |
Logistics |
|
| General |
Flightline assembly |
|
| General |
Pit organization |
|
| General |
Frame assembly |
|
| General |
Cabin and device mounting |
|
| General |
Harnessing |
|
| General |
Flight Control System |
|
| General |
Tracking Antenna Mechanical |
|
| General |
Tracking Antenna Controls |
|
| General |
Autonomy airside system |
|
| General |
Autonomy groundside system |
|
| General |
Presenter |
|
| General |
Presenter French |
|
| General |
Report Writing |
|
| General |
Media |
|
| General |