Agenda
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TESTING SECTION |
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Item
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Owner
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Time
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The Directors ™️
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10 m
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The Directors ™️
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5 m
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Project Proposals
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The Directors ™️
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15 m
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Budget
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Operations Leads
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?
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Bay Code Scrambling
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Operations Leads
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Monthly General Meetings
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5 m
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Workshops
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5 m
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Flight test process
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5 m
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no. comp attendees & selection
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Adding people to services
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5m
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Project Proposals
Budget
Bay Code Scrambling
Monthly Gen Meetings
Workshops
Flight Test Process
No. Comp attendees & Comp Selection-
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Monthly Gen Meetings Megan Spee (3 minutes)
General meetings for this term will be once a month, primarily social meetings, in a booked lecture hall
Ideally some cross team information is conveyed and leads are present to be open to any members who want to hang out
If this is not successful we will discuss in the future!
Meeting Guidelines Daniel Puratich (3 minutes)
As the team is scaling we want all subteams to remain on the same page. This requires using standardizing our procedures around meetings.
Every formally scheduled meeting will require meeting minutes in Confluence and a link to those minutes on the google calendar event description
The naming convention in Meetings Overview should be followed
All meeting minutes will go into the centralized location
Electrical I can help you move your meeting minutes over
Over time we want subteams (and leads meeting) to converge on a meeting minutes format though for now the variety is swag.
We would like subteam leads to experiment with using timers during the meeting and planning meetings very explicitly in advance to ensure things stay on time.
This may help us keep meetings on time, or not, we’ll see
Data Handling Daniel Puratich (3 minutes)
WARG will be using:
Asana to track:
Low Level Tasks
Confluence to track:
Documentation
Essentially anything we want to keep for a long time as reference for WARG members
High Level Program Direction
Engineering Analysis
The exception to this is engineering analysis on other WARG Platforms
Meeting Minutes
If meeting minutes are desired to be private Confluence has features to accommodate this
Google Calendar
To track meeting times, locations, and a link to meeting minutes
All WARG meetings should be documented and have meeting minutes
This automatically syncs to discord events
Discord
For communications
Private information (passwords) using private channels
Onedrive
Media
Photos and videos for social media
Autonomy Model Training Photographs
Google Drive
Financial ledgers
Slide Deck Presentations
Other Services
Altium 365
Github
Etc.
Do not store any WARG information on personal accounts.
If you have concerns with this or any edge cases please ping directors for assistance
This migration will be tough as these services are confusing and often difficult to use
Please reach out for directors or other leads for guidance as these systems are new for all of us.
If systems are continually not functioning we can absolutely pivot as a team
Project Proposals: Anthony Luo (5 minutes)
Please fill out what needs to be discussed here
Budget Hamza Ali (10 minutes)
Please fill out what needs to be discussed here
Bay Code Scrambling Hamza Ali (3 minutes)
Please fill out what needs to be discussed here
Workshops Anthony Luo (5 minutes)
Please fill out what needs to be discussed here
Flight Test Process Anthony Luo (5 minutes)
Please fill out what needs to be discussed here
No. Comp attendees & Comp Selection Conall Kingshott (10 minutes)
Please fill out what needs to be discussed here
Adding people to services Aidan Bowers (Deactivated) (5 minutes)
Please fill out what needs to be discussed here