Monthly Gen Meetings Megan Spee (3 minutes)

General meetings for this term will be once a month, primarily social meetings, in a booked lecture hall
Ideally some cross team information is conveyed and leads are present to be open to any members who want to hang out
If this is not successful we will discuss in the future!

Meeting Guidelines Daniel Puratich (3 minutes)

As the team is scaling we want all subteams to remain on the same page. This requires using standardizing our procedures around meetings.
Every formally scheduled meeting will require meeting minutes in Confluence and a link to those minutes on the google calendar event description
- The naming convention in Meetings Overview should be followed
- All meeting minutes will go into the centralized location
  - Electrical I can help you move your meeting minutes over
Over time we want subteams (and leads meeting) to converge on a meeting minutes format though for now the variety is swag.
We would like subteam leads to experiment with using timers during the meeting and planning meetings very explicitly in advance to ensure things stay on time.
- This may help us keep meetings on time, or not, we’ll see

WARG will be using:
- Asana to track:
  - Low Level Tasks
- Confluence to track:
  - Documentation
    - Essentially anything we want to keep for a long time as reference for WARG members
  - High Level Program Direction
  - Engineering Analysis
    - The exception to this is engineering analysis on other WARG Platforms
  - Meeting Minutes
    - If meeting minutes are desired to be private Confluence has features to accommodate this
- Google Calendar
  - To track meeting times, locations, and a link to meeting minutes
    - All WARG meetings should be documented and have meeting minutes
  - This automatically syncs to discord events
- Discord
  - For communications
  - Private information (passwords) using private channels
- Onedrive
  - Media
    - Photos and videos for social media
    - Autonomy Model Training Photographs
- Google Drive
  - Financial ledgers
  - Slide Deck Presentations
- Other Services
  - Altium 365
  - Github
  - Etc.
Do not store any WARG information on personal accounts.
- If you have concerns with this or any edge cases please ping directors for assistance
This migration will be tough as these services are confusing and often difficult to use
- Please reach out for directors or other leads for guidance as these systems are new for all of us.
- If systems are continually not functioning we can absolutely pivot as a team