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• General meetings for this term will be once a month, primarily social meetings, in a booked lecture hall.

  • Leads have decided that having a traditional general meeting, similar to a smaller (less than 50 employees) company’s “all hands”, does not provide enough value to be worth anyone’s time.

• Ideally some cross team information is conveyed in a more informal method and leads are present to be open to any members who want to hang out

• If this is not successful we will discuss in the future!

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• As the team is scaling we want all subteams to remain on the same page. This requires using standardizing our procedures around meetings.

• Every formally scheduled meeting will require meeting minutes in Confluence and a link to those minutes on the google calendar event description

  • The naming convention in Meetings Overview should be followed

    • No need to retroactively enforce this scheme as going through previous meeting minutes will take forever. Let’s just try to stick with this going forwards!

  • A link to the meeting minutes should be included in the google calendar description

    • see this leads meeting as an example

    • this helps keep data accessible to members!

  • All meeting minutes will go into the centralized location

    • Electrical I Daniel Puratich can help you move your meeting minutes over though Confluence has a feature to move pages between spaces so it shouldn’t be a huge deal

  • Meeting minutes should contain a somewhat high level summary of what will be discussed in that meeting before the meeting so that attendees know what to expect from the meeting!

  • During the meeting, information should be added to the meeting minutes to document the discussion as it occurs

    • This is done so anyone who missed the meeting can get a summary of what was discussed!

• Over time we want subteams (and leads meeting) to converge on a meeting minutes format though for now the variety is swag.

• We would like subteam leads to experiment with using timers during the meeting and planning meetings very how long each section of the meeting will take explicitly in advance to ensure things stay on time.

  • This may help us keep meetings on time, or not, we’ll see

  • Directors are experimenting with this currently (this meeting as an example)

Data Handling Daniel Puratich (3 minutes)

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