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Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).

Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.

Purpose

The reason this document exists is based on past faults.

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Competition Year

Notes

2021

COVID-19, no travel. Everyone who was still in Waterloo was invited to participate.

2022

8 attendees, leads with senior members.

2023

10 attendees, leads with senior members.

Proposals

Maintain count (10)

Increase count (around 15)

Cost

WARG can fully cover competition and travel costs

WARG can cover 2/3 of competition and travel costs

  • Each attendee pays $100-$200

Selection

Criteria is stricter

Criteria is looser as multiple members can cover each other

Tasks

Everyone has an important role

Overworked members

Cannot guarantee dedicated role (periods of doing nothing)

Overcrowded workspace

More diverse skillset

Higher chances of catching mistakes

Management

Easier to manage

Difficult to organize and coordinate large groups

Learning

Opportunity for newer members to learn

Networking

Easier to network with:

  • Other teams (e.g. technical discussion, spectating)

  • Sponsors and competition organizers

Media

Easier to document, edit, and post on social media

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