Other Resources

Refers to Skillset Levelling Rubric , but less general.

Discussed at 2023-05-25 Leads Meeting Minutes , and in 2023 Comp Debrief (Google Drive: 2023 Post Mortem).

Also discussed at 2023-08-17 EOT Meeting Minutes , see end of document for details specific to this.

Purpose

The reason this document exists is based on past faults.

The method and timeline of selecting comp attendees in 2023 was questioned a few times through the winter term leading up to comp. This was because:

• Roster was decided in January, 4 months before comp

• Comp list was discussed in 1 meeting before the Discord role was added to peoples' accounts

• Comp list was under very little outside scrutiny and was not made obvious to the general, wider team

Reasons for the above occurring includes:

• Lack of visibility in leads meetings - they aren’t locked to just leads, but there is low-to-no attendance of regular members, and no initiative to share meeting events with regular members

• Lack of communication between leads about when or whether or not the travel team names were finalized

• The # of cars was intended to be finalized early, to book enough of them. This pushed forwards the entire decision-making process, albeit unintentionally

Issues seen at competition were:

• During competition, the team was not a fluid unit, and was instead divided into 2 main groups by role - either working on the drone directly, or working on presentation and report

  • Caused communication difficulty and felt like there was a disconnect

  • Members who did not have space in the pit were distant from the rest of the entire competition, and did not network or associate much with other teams or sponsors

  • Uneven distribution of responsibility

    • Even then, some responsibilities were not covered at competition

• Lack of conflict management and a communications rift within the team in January led to an event in which the technical adeptness/ project scope of attendees was questioned

• In the week leading up to comp, it was felt there was injustice in how the travel team was chosen

  • Whether or not attendees should be required to commit to spending time working on the project prior to comp (at least in the week prior to comp, when the team is spending time making fixes, flying, and preparing every day in the bay)

In future competitions, we aim to minimize these faults and provide a more justified, open method of selecting comp attendees!

Attendance

Historical

Proposals

Decision Guide

Guidelines:

• All attendees must have a defined role

  • It’s permissible to be there to learn however that role must be defined so everyone is on the same page

  • Everyone’s role needs to be clearly defined, communicated, and agreed upon by all parties

• Finalize headcount (numbers) early, then figure out actual names later on.

  • Vehicles needs to be clarified and booked ASAP

  • Who ends up going is largely based on commitment which can vary over the course of months

• Finalize key positions early

  • These are people who have long-term buildup of knowledge that are considered either irreplaceable.

  • Key positions include

    • Pilot(s)

      • Holds Pilot role.

      • Holds advanced license

      • Holds months of experience in flying with WARG

    • Ground station operator(s)

      • Holds meaningful experience working with pilot on flightline

      • Holds irreplacable technical experience

    • Manager(s)

      • Holds director role.

      • Has experience managing the team under high stress environments

  • Obtaining to one of these key positions will be outlined in Skillset Levelling Rubric

• Subteam lead nomination

  • each subteam lead can nominate/select one of their team members (including themselves) to attend as a specialist for that subteam

  • this person is expected to be deeply involved in their subteam leading up to competition

  • more details to be included

• to be continued

Selection Criteria - To be reviewed at first F23 Leads

Via 2023-08-17 EOT Meeting Minutes

Conall Kingshott R D Megan Spee to work on selection criteria post EOT S23 Leads

• Self nomination form

• Have leads of each subteam go through the self-nom form and select from this list

• Will cumulate in a vote at some point if consensus cannot be reached

Competition Tasks: