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👋 Hello

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there

Welcome to Operations. We're glad you're here!

Here at WARG, our operations team manages a diverse workforce in our organization to ensure efficient day-to-day operations. As a designated design team, the operations division plays a crucial role in ensuring that the technical teams have sufficient resources to meet their project deliverables.

🧭 Team

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breakdowns

Here is a general rundown of the Operation’s team structure and their respective responsibilities. Note that due to the size and relative age of this team, various subdivisions will be required to work closely together to fulfill project needs.

Administration

• recruitment events, strategy on how we want recruitment to be promoted when and where 

• Team talents retention. Ensuring that everyone is being treated fairly, diversity and inclusion

• Event coordination: Help fascinate and coordinate socials, tours, and other onsite events.

• Documentation/ PM Coordination: Organizing our archiving system; Labeling, sorting and categorizing documents for ease of use. Outlining Logistics: responsible for ensuring the movement of goods and services is performed effectively and reaches the designated party on time.

  • Coordinate and track the purchase and deliverance of items the team requires

  • Travel planning for our annual competition

• Communications: create, implement and oversee communications programs, be it internal or external, to facilitate the transfer of information between designated parties.

  • Internal: manage internal platforms such as Asana, Confluence and Discord

  • External: monitor all email addresses to maintain relationships with sponsors, mentors, etc.

• Documentation: organization of our archiving system and project tracking

  • Label, sort and categorize documents for ease of use

  • Outline a long-term storage strategy

  .

Finance

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• Monitoring Monitor spending and budgets through our https://docs.google.com/spreadsheets/d/1CQ4OESLc-E3vCfMqw6_SgPBtCAEq6qFCZZnyb2K9O1M/edit#gid=0Advising on how to reduce costs and increase performance financial legers and sponsors.

• Ensure that our Internal Purchase Protocol internal purchase protocol remains updated and follow up on reimbursement

• Advise on how to reduce costs and increase performance

Sponsorships

• Develop proposals , and email campaigns in order to send to different organizations to solicit sponsorships .from various organizations

• Prepare applications within required deadlines for internal funding sources such as

  https://uwaterloo.ca/engineering-endowment-foundation/ and https://www.engsoc.uwaterloo.ca/

  the Waterloo Engineering Endowment Foundation (WEEF) and Mathematics Endowment Fund (MEF)

• Identify potential opportunities for collaboration and ensure the efficacy of existing

  sponsorship programs

  sponsorships.

• Sustain ties with

  sponsorship

  sponsors,

  make sure

  ensure sponsorship agreements are met

  example

  such as creating a certain amount of content for the sponsor, and maintaining a positive relationship

  . https://docs.google.com/spreadsheets/d/1VT8NEmu34ojWOuMbGaXrExuCUCKZoHb-I3hf36Bq6lU/edit#gid=1138647849

Digital Media

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• Maintenance of our digital presence on various online platforms

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• Grow social media presence and engagement through Linkedin and Instagram

  Generate

  such as Instagram, LinkedIn and YouTube

• Create written and visual content

  for all above mentioned social channelshttps://drive.google.com/drive/folders/1kvOAjbOqmyXP1BmMDdzbmhJNn_kkwgIv

  to grow our social media presence and engagement

• Develop creative and engaging visual elements

  such as infographics and product designs

  in accordance with our

  Brand Style Guide

Recruitment

Events

Merch

• Logistics: responsible for ensuring the movement of goods and services are performed effectively and reaches the designated party on time

  • coordinate and track the purchase and deliverances of merch and other items that the team may require

  • travel planning when competition approaches.

🏡 Housekeeping

Please familiarize yourself with our various online platforms and listed resources

🌱 Your first week

• brand style guide

• Manage and update our team website with new sponsors, projects and leadership changes

Recruitment

• Plan outreach and recruitment events such as open houses, club fairs and info sessions for new members

• Display posters in university buildings to generate student interest in the team

• Strategize on when and where recruitment should be promoted

Events

• Plan internal events such as team workshops, sponsorship, and other onsite events.

• Coordinate team-building social events such as paintball, campfires, baking night, etc.

Merch

• Design unique merchandise to represent the team onsite and at competitions

• Assess interest in various merchandise items such as shirts, hoodies, jackets, hats, patches, etc.

• Coordinate the purchase and tracking of new merchandise orders

🌱 Your first week

Interested in joining us? Please follow this checklist to ensure your success as a valued member of our team:

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