F23 Bootcamp Draft

👋 Hello There

Welcome to Operations. We're glad you're here!

Here at WARG, our operations team manages a diverse workforce in our organization to ensure efficient day-to-day operations. As a designated design team, the operations division plays a crucial role in ensuring that the technical teams have sufficient resources to meet their project deliverables.

🧭 Team Breakdowns

Here is a general rundown of the Operation’s team structure and their respective responsibilities. Note that due to the size and relative age of this team, various subdivisions will be required to work closely together to fulfill project needs.

Administration

• recruitment events, strategy on how we want recruitment to be promoted when and where 

• Team talents retention. Ensuring that everyone is being treated fairly, diversity and inclusion

• Event coordination: Help fascinate and coordinate socials, tours, and other onsite events.

• Documentation/ PM Coordination: Organizing our archiving system; Labeling, sorting and categorizing documents for ease of use. Outlining a long-term storage strategy.

Finance and Budget Control

• Monitoring spending and budgets through our https://docs.google.com/spreadsheets/d/1CQ4OESLc-E3vCfMqw6_SgPBtCAEq6qFCZZnyb2K9O1M/edit#gid=0

• Advising on how to reduce costs and increase performance.

• Ensure that our Internal Purchase Protocol remains updated and follow up on reimbursement

Sponsorships

• Develop proposals, and email campaigns in order to send to different organizations to solicit sponsorships.

  • Prepare applications within required deadlines for internal funding sources such as https://uwaterloo.ca/engineering-endowment-foundation/ and https://www.engsoc.uwaterloo.ca/

  • Identify potential opportunities for collaboration and ensure the efficacy of existing sponsorship programs.

  • Sustain ties with sponsorship, make sure sponsorship agreements are met example creating a certain amount of content for the sponsor, and maintaining a positive relationship. https://docs.google.com/spreadsheets/d/1VT8NEmu34ojWOuMbGaXrExuCUCKZoHb-I3hf36Bq6lU/edit#gid=1138647849

Digital Media

Please familiarize yourself with our various online platforms as the maintenance of our digital presence is a vital part of the operation team’s responsibilities

• Grow social media presence and engagement through Linkedin and Instagram

  • Generate written and visual content for all above mentioned social channelshttps://drive.google.com/drive/folders/1kvOAjbOqmyXP1BmMDdzbmhJNn_kkwgIv

  • Develop creative and engaging visual elements such as infographics and product designs in accordance with our Brand Style Guide

Recruitment

Events

Merch

• Logistics: responsible for ensuring the movement of goods and services are performed effectively and reaches the designated party on time

  • coordinate and track the purchase and deliverances of merch and other items that the team may require

  • travel planning when competition approaches.

🏡 Housekeeping

Please familiarize yourself with our various online platforms and listed resources

🌱 Your first week

Please follow this checklist to ensure your success as a valued member of our team:

• Follow the directions listed within New Member Onboarding to ensure proper set up including fill out Team Roster: https://tinyurl.com/WARGTeamRoster
• Read through and familiarize yourself with the all listed resources contained in the operations onboarding package
• Pick a subdivision of interest according to the listed responsibilities
• Reach out to the Operations team lead or post within the operations channels for next steps and receive your assigned tasks. Tasks will be discussed at weekly subteam meetings as well!