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We sent out a competition interest form ~ 6 months prior to needing to lock in the roster. A flaw was that it did not include all info we needed for forms including shirt size, emergency contact info, and drivers license status. By the time we started weighing and comparing individual people it a rush to meet the deadline for submission. The internal comp roster list was created on April 1, 2024, approx. 9 days before submission deadline. This resulted in some rash director decisions and poor communication internally.
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Competition informed us 7 days before the deadline we were locked into only taking eight 8 people to competition, whereas we initially planned on taking at least ten. This immediately put pressure on us to start comparing people. We were also given four people to shortlist that , at a minimum, 10. Anyone on the roster past the ‘8th position’ was to be waitlisted, and if the competition had extra space we could bring as well. at the hotel venue, we would be allowed to bring these additional people.
This immediately put pressure on leads to start ranking attendees based on importance.
We investigated doing our own hotels, but decided against this due to cost and logistics challenges.
Some hard choices followed, with the following considerations:
In order to fly at competition we must have at least one person who has their Transport Canada Advanced Licenses. Internally to WARG we prefer pilots who have followed our training path. Additionally, we want to feature a spare pilot in the case of illness or other unforeseen events in the future.
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Members who participate in our flight tests and flight test preparation
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are preferred. Flight test participation is how people learn the skills required to have a meaningful contribution at competition.
In a similar
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vein, involvement in the team is highly valued. We want
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members to enjoy the
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privilege of competition, and hope their interest in the team in conjunction with their participation at competition is leveraged to pass their knowledge on to more junior members.
A leadership position in WARG, ideally, indicates you’re an okay leader. Because of the pressure to perform and self-manage at competition, those able to lead are prioritized.
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At least
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4 driversare requiredso we can take two vehicles and drive in 6 hour shifts as per SDC requirements. They need to have G or equivalent so SDC can certify. They need to be comfortable driving for long hours
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with up to 5 other people in the car. Older and more experienced drivers are preferred.
We need to take a trailer to competition.
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The university offers trailer certification so anyone with a license should be able to get it.
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seniority / time on the team. more time means we want u more?
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2 of the drivers need a trailer cert.
Roles
All competition roles need to be filled. This boils down to we want at least one person to handle the responsibilities of each subteam. Subteams sub-team. Sub-teams more critical to performance at competition, for this year or future years, will be prioritized. For example mechanical for maintaining the airframe is more important than x ?
Ardupilot experience and firmware experience is valued for setting up our flight controllers and remotes.
People
list who submitted the form, how they fall into constraints. just list them out?
Nathan Green has been with the team x terms, been a pilot for y terms, and more
yuchen Lin more
List
For the aforementioned reasons, WARG’s , in 2023, Project ICARUS was a mechanical headache, and required at least 3 mechanical members to maintain and fix the drone while at competition.
Piloting/GSO is a very prioritized line of experience for competition..
List
This list was generated using the responses on WARG’s Competition Attendee Self-Nomination Form. Using the above reasoning, the attendee roster list for AEAC 2024 competition is:
Nathan Green
Yuchen Lin
Daniel Puratich
Smile Khatri
Hardy Yu
Emma Chan
Amy Hu
Evan Janakievski
Tong Zhang
Nathaniel Li
Aidan Bowers
Ishman Mann
Note that the first 8 attendees are confirmed to attend, and we are pending approval for the last 4.
Roles - Section Work-In-Progress
Nathan Green & Yuchen Lin are dedicated pilots overseeing the aircrafts maintenance at all times and operating it in the air. They are responsible for the final say during flight. add a list of everything? I’m not sure how similar to make this to the last document where I had how everyone fulfilled a role?
Further Resources
Please ping @Subteam Lead as soon as possible in Discord with any questions regarding this document.
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