Page Comparison

Daniel Puratich representing lol

Agenda

The first team lead meeting for the Spring 2024 term will be held next Wednesday, May 15 at 3:30pm in E5-2004.  If your team lead is unavailable please ask another member of your team to attend on their behalf.

• Daniel Puratich present

SDC Team Lead Meeting – May 15 – 3:30pm

• maybe another one this term

Introductions

• we spedran this lol

Term contact information – Google sheet updates

• team agreement form was done when each team was founded

• shared google sheet now tracks this and will going forward

• team lead is allowed to be on co-op

  • doesn’t need to be on campus

  • this is a small change I believe historically it was mentioned we needed an onsite team lead.

• this list will be used and should remain active

• Safety captain

  • should be a senior member of the team

  • safety captain needs to have some authority

Engineering Machine Shop - Rachel

• Rachel is front of EMS

  • engineering.shop@uwaterloo.ca is best email for them!

• give them notice in advance of large scale projects

  • for material sourcing or actual jobs

  • give them the whole picture of what we want to do so they can help us better

    • bring full picture to technicians!

• can setup meetings with them to help set things up

• they will have a dedicated review space to talk through the design with technicians

  • in the past they’ve been given useless jigs

  • they want us to understand their intended workflow with our projects

• job request form

  • is old and out of date but is still being used

• could come by beginning of term so nothing is lost in shop workflow

Finance update - Sarah

• we can order packages directly to our bay

  • some teams were still ordering to 2001 room

  • if we place it ourselves send to 263 phillip street for central stores and not to 2001

    • central stores will deliver it to our place from central stores

  • put Sarah’s name and our team name so that it at least makes it to Sarah

  • put our name as well

Test track & drivers - Branca

• she’s the contact to use test track and driver screening

Facilities update - Graeme

• shared spaces

• cleanup for composites, sanding and paint room by Graeme this term

  • ground the epoxy off the floor

• will extend to welding and hv room

• rooms have been used as a dumping ground

• Graeme is going to empty the rooms every monday morning

  • if we leave anything there it will be thrown out on every tuesday

  • if something is curing or being worked on we need to put a sign on it

• tools need to be returned to machine shop, they end up in the bays or shared spaces

• painting room has a line on the floor, painting needs to be done in the painting bay not outside of it

  • safety office has concerns over uncontrolled manner of painting room

• signing in and out of rooms

  • this is required by safety office, more strict control

  • will be implemented over time?

Vehicles

• refill the vehicles, if we do short trips maybe like once every three home depot runs we should do it

  • once in a while get a free trip, once in a while a free trip

• Branding of vehicles, trailers - update b.

  • not rlly happenning yet

  • Teertstra is working on this to make an interesting logo

• Commercial Vehicle training course 7. E5-2001 renovations 8.

  • three part trainning course

  • “truck trainning”

  • commentary: i think we dont need this, have aidan and nathan, not gonna bother

E5-2001 renovations - Teertstra

• started as shared office space

• then had computers, then removed them, that’s how its been for last three years

• there’s a new plan for this and funding was approved

  • front area remains the same

  • back area turns into a design studio space

    • spaces for smaller teams, four spaces will be given to some of the smaller teams

    • will be a step up from teams with just a cage

  • wet lab space in back

    • for chemical experiment teams and biomed teams

Update on customs paperwork for teams travelling to the US

• customs paperwork has changed a few times in last few months

• this final solution is we don’t have to do anything, this seems like best solution

  • SDC paperwork form

  • proof of competition

  • list of truck and trailer stuff

  • take RV lane for truck bc the lanes are a lot wider

• of course all students need personal travel documents

  • you may need to do visa waiver online, ESTA visa waiver

Miscellaneous

• Photos from competition

  • espeacilly if we received giving tuesday money

    • they will do a giving report to donors of what we did with their money

  • we should send teerstra the photos

  • doesnt need to be from competition, just people doing interesting things

• Branded items for loan from Engineering Events – tents, banners, etc. c. Extra meeting spacesThe first team lead meeting for the Spring 2024 term will be held next Wednesday, May 15 at 3:30pm in E5-2004.  If your team lead is unavailable please ask another member of your team to attend on their behalf.

  • 10x10 tents, we have three of them

  • 4x popup banners

  • we can email Teertstra or Graeme to get them

  • we share them with engineering events

• Extra meeting spaces

  • there are other spaces, we cant be on our booking calendar, let Graeme and Teerstra know if we need an extra room

  • they have ones on FOBs

Questions

• how to get added to team directory

  • Teertstra adds them once logo email website linkedin are all sent to him

• july and august they reduce machien shop hours, does this impact teams

  • this affects rocketry bc they go to comp in august (and some other teams)

  • saturdays and evenings are both very useful, saturdays are preferred over evenings

    • most valuable evening is friday

  • design team hours are the exact opisote of normal people’s hours lol

Daniel’s Thoughts:

• Alison Thompson Smile Khatri for machine shop stuff

• Emma Chan Georgia Vachon Westerlund for waterloo branded stuff and photos for competition