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Master Finance Sheet: WARG Financial Ledgers
EMS Purchase Protocol: E3 Engineering Machine Shop Purchase Protocol
Important Notes
You must get the approval of a sub-team leadbefore you make any purchase by creating a post in #ops-purchase-reqs. Please ping your lead and Wingchee Wen in your message.
Only one reimbursement request per person can be filed per day.
When choosing sources of funding, please use the sources that expires first. To verify the expiry of funds, consult the WARG Financial Ledgers spreadsheet > “EngSoc, MEF & WEEF Funds Ledger” sheet > “Total left (according to raw sheet)” column.
For purchases over $100, please try to use the procurement process to minimize your reimbursement wait times.
For WARG purchases the easiest place to ship things is the WARG bay. For address and shipping information for the bay please see Bay Policies :
Shipping Address
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Waterloo Aerial Robotics Group
Engineering 5, 1006
200 University Ave W
Waterloo, ON N2L 3G1
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Name = Waterloo Aerial Robotics Group
Street Address (Address Line 1) = 200 University Ave W
Apartment/Room Number (Address Line 2) = Engineering 5, 1006
Province = ON
Zip Code = N2L 3G1
City = Waterloo
📝 When filling out the reimbursement form
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Purchases can either be made via procurement or reimbursement. Procurement via the university’s financial manager should be used whenever possible. Reimbursement is logistically complex and should only be used when absolutely necessary.
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Reimbursement
This applies to all WEEF/ EngSoc/MEF/ Team fund purchases. Please save your bank statements, documents, shipping address, tracking number, etc. Make sure documents like bank statement has your name on it, to verify you are the purchaser.
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Amazon-specific instruction and photo credits go to Sarah R. Feeney
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Procurement
Please see the last section called “Procurement Purchase” for more details.
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